Document Processing Specialist

InterDent Inc. is seeking a highly organized and detail-oriented Document Processing Specialist to support the efficient management, processing, and maintenance of company documentation. This role is responsible for reviewing, verifying, organizing, scanning, indexing, and maintaining electronic and physical records while ensuring accuracy, confidentiality, and compliance with company policies and applicable regulations.

The ideal candidate possesses strong administrative skills, exceptional attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Review, process, and maintain various business documents and records with a high degree of accuracy.
• Scan, upload, index, and organize documents within electronic document management systems.
• Verify documentation for completeness, accuracy, and compliance with established standards.
• Prepare and process records for storage, retrieval, and archiving.
• Maintain organized filing systems for both physical and electronic records.
• Perform data entry and document tracking activities while ensuring data integrity.
• Retrieve and distribute requested documents in a timely manner.
• Identify and resolve document discrepancies and escalate issues when necessary.
• Support internal audits and compliance reviews by providing requested documentation.
• Ensure the confidentiality and security of sensitive company information.
• Collaborate with cross-functional teams to improve document processing workflows and efficiencies.
• Assist with special projects and other administrative duties as assigned.

Qualifications

Education and Experience

• High school diploma or equivalent required.
• Associate degree in Business Administration, Records Management, or a related field preferred.
• Minimum of 1 year of experience in document processing, records management, administrative support, or a related role preferred.
• Experience with electronic document management systems and database applications is a plus.

Skills and Competencies

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Adobe Acrobat.
• Strong data entry and document management capabilities.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong problem-solving and analytical skills.
• Ability to work independently and collaboratively within a team environment.