Document Support Specialist Document Support Services Department Apply Available Shift ET Monday -Friday 9 pm - 500 am Qualifications Strong commitment to customer service. Two years of word processing experience preferably in a law firm. Rapid yet accurate typing skills. Proofreading for quality adherence to DSS Quality Checklist". Team Player. Good problem solving skills. Excellent telephone skills Flexible Ability to work overtime including weekends midnights on an as-needed basis. Strong interest in technology and demonstrated ability to learn. Familiarity with document scanning. Position requires access to equipment software or technology that is subject to U.S. export controls. To be granted access pursuant to US Export Control laws candidate must be either a a United States citizen or national b a person lawfully admitt ed for permanent residence of the United States i.e. Green Card" holder or c an INS -approved refugee or asylum holder who has applied for naturalization within six months of the date the individual first became eligible and if not yet naturalized is Duties and Responsibilities Provides excellent customer service keeps customers updated on work in progress and completes incoming projects by requested deadlines. Creates revises and converts various types of documents such as court filings agreements contracts leases letters memoranda pleadings etc. using Microsoft Office and other tools such as Workshare Compare. Conducts document quality review procedures for accuracy to produce accurate work of the highest quality in a timely fashion . Maintain document tracking and completion estimates on all documents which have been submitted as they are received and update status. Scans materials and performs document clean up and formatting. Ensures documents are accurate using spell checking and light proofreading and are consistently formatted and professional in appearance. Prepares court filings including e -filings. Transcribes tapes and digital audio and video recordings. Performs data entry into various applications and performs mail merges and assists with mass mailings. Works with lawyers paralegals secretaries and other departments such as LSS IRS Marketing Mail Services Duplicating Purchasing Supplies to complete projects while providing excellent customer service. still actively pursuing naturalization if 2 years have passed since the date of application to be granted access pursuant to US Export Control laws. Candidates will be required to submit appropriate documentation to determine whether access can be granted before proceeding further through the application process. Duties and Responsibilities continued Prepares documents for transmission by regular mail Federal Express messenger air courier facsimile or e -mail arranges for messengers and courier services and transmits documents via fax and e -mail. Creates maintains and distributes Firms Phone Office and Social Directories. Provides technical support via remote control or in-person to Firm regarding document formatting questions. Stays current with technology and actively learns new software and other tools maintaining expert level in Microsoft Word PowerPoint DocXTools Excel and other Firm software. Assists with training new Document Specialists and other personnel as assigned. Copiesburns CDs DVDs. Fills in for other department members when they are absent as needed and assigned in order to maintain service levels of the department. Provides remote support during office emergencies. Performs other duties as assigned. Timely and regular attendance. Uphold high standards of confidentiality discretion and integrity particularly with respect to all sensitive andor confidential firm and client information to which this position will have access. Status Non-Exempt Reports To Document Support Supervisor Workplace Type Remote Salary range is 89000 - 108000 dependent on candidate experience and location . Candidates hired for staff positions with a minimum work schedule of 30 hours per week are eligible for a comprehensive benefits package including healthcare insurance. Learn more about benefits at Covington. httpswww.cov.comencareersstaffbenefits View Covington job applicant privacy notice here httpswww.cov.comenjob -applicant -privacy -notice Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment including hir ing salary promotion discipline termination and benefits on the basis of race color ethnicity religion national origin g ender gender identity or expression age marital status sexual orientation family responsibility disability including physical handicap or any other improper criterion. Covington will consider qualified applicants with arrest or conviction records for employment in accordance with applicable l aws including the California Fair Chance Act the Los Angeles Fair Chance Initiative for Hiring Fair Chance Ordinance the Los Angeles County Fair Chance Ordinance and the San Francisco Fair Chance Ordinance.