Documentation & Administrative Support Specialist

One Federal Solution (OFS) is seeking a highly organized and detail-oriented Documentation & Administrative Support Specialist to support the U.S. Coast Guard Offshore Patrol Cutter (OPC) Program Resident Office (PRO). This role will provide comprehensive administrative, executive, and documentation support in a fast-paced, high-visibility federal program environment supporting acquisition and shipbuilding operations.

Documentation & Administrative Support Specialist Key Responsibilities

• Provide administrative, executive, and documentation support for OPC PRO operations
• Develop and maintain presentations, reports, white papers, spreadsheets, correspondence, graphs, meeting minutes, action trackers, schedules, and program documentation
• Research, assemble, validate, summarize, and present information supporting recurring and non-recurring reports, briefings, and program activities
• Support incoming and outgoing correspondence processing and suspense tracking
• Manage executive calendars, visitor coordination, office workflow coordination, and records management
• Coordinate official travel arrangements, itineraries, hotel reservations, transportation, protocol activities, and Distinguished Visitor support
• Support data calls, administrative tracking systems, and MSAM documentation tracking
• Maintain training and certification tracking records
• Support communications products, media support activities, ceremonial event coordination, guest lists, and action item tracking
• Support program milestone reporting and office operational activities
• Participate in meetings and coordinate with Government personnel
• Provide support in compressed and fast-turnaround operational environments

• Minimum of four (4) years of office environment documentation support experience
• Bachelor's Degree required; additional four years of relevant experience may substitute for degree
• Knowledge of Microsoft Office software suite, including but not limited to Word, PowerPoint, and Excel
• General document processing and management experience
• Ability to research, collect, develop, and consolidate data for use in the preparation of reports
• Knowledge of standard processing procedures, formats, and distribution methods for correspondence, presentations, and reports
• Strong organizational and communication skills
• Ability to work independently and within team environments
• Active Secret clearance strongly preferred