Job Description
Job Title: Documentation and Compliance Coordinator
Pay: $21.00 $23.57/hour
Hours: Monday Friday, 8:00 AM 5:00 PM
Location: Chester, VA 23836
Pay: $21.00 $23.57/hour
Hours: Monday Friday, 8:00 AM 5:00 PM
Location: Chester, VA 23836
Overview
Seeking a detail-oriented Documentation and Compliance Coordinator to manage shipping documentation, USDA inspection coordination, and compliance records. This position focuses on accurate data entry, shipment tracking, maintaining Excel spreadsheets, and ensuring all required certifications and paperwork are completed on time.
Required Skills
- Strong attention to detail and data entry accuracy.
- Proficiency in Microsoft Excel, including maintaining tracking spreadsheets.
- Experience with document management, recordkeeping, or administrative coordination.
- Comfortable using web-based applications and government systems.
- Strong organizational skills with the ability to manage multiple shipments and deadlines.
- Effective communication, follow-up, and problem-solving skills.
- Ability to work independently and consistently follow established procedures.
Key Responsibilities
- Manage phytosanitary certification documentation from application through approval and filing.
- Prepare and submit required shipping and compliance paperwork through government systems.
- Coordinate USDA inspections, including staging shipments and completing inspection forms.
- Verify shipment information, including weights, batch numbers, container numbers, and unit counts.
- Enter and maintain accurate shipment records in Excel and other tracking systems.
- Monitor multiple active shipments and follow up on outstanding documentation.
- Maintain organized electronic records for compliance and easy retrieval.
- Update spreadsheets used for shipment tracking, reporting, and compliance activities.
- Ensure documentation is accurate, complete, and submitted within required deadlines.
Preferred Qualifications
- Experience in shipping documentation, logistics administration, export compliance, or supply chain operations.
- Familiarity with USDA inspections or phytosanitary certificates.
- Experience maintaining shipment tracking and compliance records.
Benefits (employee contribution):
- Health insurance
- Health savings account
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life insurance
- Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.
Numbers & Facts
| Location | Chester, VA |
| Industry | Staffing/Employment Agencies |
| Company Size | 50 to 99 employees |
| Year Founded | 2014 |
| Website | http://www.insyncstaffing.com/default.html |
About Company
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.
Skills
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