Documentation Control Coordinator II

Position Title: 

Document Control Coordinator II

Client / Program:

Los Angeles Community College District – BuildLACCD Program

Position Location:

Build LACCD Program Headquarters – Monterey Park

Position Start Date:

Approximately September

The successful candidate for this position will be assigned to the LACCD BuildLACCD Facilities Program

Salary $96,000 per year as a full-time employee. Full company benefits, including 10 paid vacation days, 11 paid holidays, and 5 paid sick days. Medical and dental insurance

Position Overview: 

The Document Control Support II provides intermediate-level document control and administrative support for the BuildLACCD Program. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of program documentation. The role supports document processing, records management, contract documentation, invoice tracking, public information requests, and data management while ensuring compliance with established program procedures and document control standards.

Position Functions:

•      Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.

•     Process, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.

•     Perform high-volume data entry while ensuring the accuracy and completeness of project records.

•     Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.

•     Maintain, organize, archive, and retrieve project documents using the DocView document management system.

•     Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements.

•     Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.

•     Assist with processing, logging, and maintaining invoice documentation and related records to support program operations.

•     Support responses to Public Information Requests (PIRs) by locating, organizing, and preparing requested documentation in accordance with applicable procedures and timelines.

•     Verify documentation for completeness, accuracy, and compliance before distribution and filing.

•     Coordinate with program staff and District personnel to obtain, distribute, and maintain required project documentation.

•     Generate document tracking logs, reports, and status updates as requested by management.

•     Maintain confidentiality of sensitive and proprietary program information.

•     Assist with continuous improvement of document control processes and procedures.

•     Perform other document control and administrative duties as assigned.