As our Document Control Specialist the successful candidate will be the cornerstone of our information management system ensuring the integrity accessibility and compliance of all factory documentation.
In this vital role the successful candidate will maintain our document lifecycle from creation through archival while serving as a liaison between departments and external partners.
Expertise in document management systems and attention to detail will help our organization maintain operational excellence and compliance while supporting our teams efficiency and effectiveness.
Process incoming and outgoing documents ensuring compliance proper formatting cover sheets and quality standards
Upload and organize files in EDMS with appropriate metadata
Create and maintain document placeholders and records
Arrange documents into appropriate packages design and turnover
Initiate track and expedite document review cycles
Maintain regular reports and logs identifying open workflows mail items submittals and other documents
Maintain project distribution matrix
Bachelors Degree in Engineering or equivalent relevant experience
7-10 years of Document Control experience
EPC refinery plant or manufacturing industry experience strongly preferred
Intermediate to advanced skills in MS Office Suite. Basic scripting PowerShell VBA is a plus
Proficient with EDMS platforms like SharePoint and Aconex OpenText or equivalent
Proven ability to maintain data integrity across large document sets 10k records experience with mega projects ~1B cost 4 years preferred
Detail-oriented with exceptional organizational skills
Superior verbal and written communication skills capable of training non-technical staff