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Documentation Specialist III

Epitec, Inc

jackson, MI

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JOB DETAILS
SALARY
$30–$33 Per Hour
SKILLS
Administrative Skills, Analysis Skills, Business Strategy, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Capital Project, Communication Skills, Configuration Management, Construction, Construction Control, Construction Design, Construction Drawings, Construction Projects, Corporate Compliance, Corrective Action, Customer Support/Service, Data Processing, Database Administration, Distribution Operations, Document Control, Document Management, Documentation, Electrical Engineering, Electrical Wiring, Establish Priorities, Housekeeping/Cleaning, Identify Issues, Information Science, Investment Capital, Investment Strategy, Leadership, Multitasking, Operations Management, Organizational Skills, Photocopy, Plotters, Problem Solving Skills, Process Engineering, Project Control, Project Design, Project/Program Coordination, Project/Program Management, Records Management, Regulatory Compliance, SAP, Safety/Work Safety, Support Documentation, Team Player, Technical Support, Time Management
LOCATION
jackson, MI
POSTED
Today
Project Document Control - Records Management Administrator 

Pay Rate: 30-33$ hourly

Work type: Long term contracted position

Work Schedule: Hybrid 

Location: Jackson, MI

Department Summary
Electric Distribution Engineering (EDE) Document Management team is responsible to manage our Electrical Engineering Records (ERC) for our Electric Distribution Operations and Engineering team members, which includes management of records during the planning, engineering, execution and closeout phases of our capital projects in coordination with Engineering and Enterprise Project Management (EPMO) and Engineering groups.  This department also leads our efforts related to drafting support for our Engineering team and managing our Computer Aided Drafting Standards.  This team plays a major part in delivering our capital investment strategy for the Company and maintaining configuration management for our Operations team members.
Job Description
The Project Document Control – Records Management Administrator will support project document control functions for construction projects as well as support other EDE Document Control activities when applicable.  The Project Document Controller main activities will include:
  • Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
  • Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
  • Perform standard routine level tasks and provide support for Projects during design, construction, and close?out.
  • Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
  • Report on activities for Daily, Weekly, and Monthly Operating Reviews. 
  • Accurately and in a timely manner request from Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions.  Including critical drawings such as Wiring Diagrams, Site Plans, Site Substation Layouts, Lines Layout, etc.  This may also include controlled numbers such as equipment and line numbers.
  • Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/asset records. Assist in the management and updates of our document management procedures.
  • Provide hard copy and/or electronic documents to projects for construction.
  • Ensure critical asset documents are issued for record.

Essential Functions
  • Possess excellent communication and customer service skills
  • Successfully multi-task and/or switch task quickly while remaining organized
  • Anticipate and understand the impact of actions/procedures on multiple systems
  • Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
  • Use appropriate systems/software/programs such as SAP and Project Wise for internal processes
  • Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
  • Enjoy working in a team environment
  • Ability to interact with internal and external parties to receive highly advanced information and data
  • Possess strong analytical skills
  • Interact with other internal departments to resolve issues with exceptional communication
  • Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
  • Interface with engineering, plant personnel and drafters on a regular basis
  • May require carrying large, rolled prints to various locations in the plants or to projects
  • Maintains work areas in a clean and orderly manner
  • Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
  • Exemplify safe work practices and follow the Company’s compliance standards. 
  • Regular attendance is expected

Required Qualifications
  • High school Diploma or equivalent  
  • Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
  • 2- 4 years of experience in records management or similar roles
The following skills may set you apart:
  • Experience in clerical, administrative or document control – drawing or construction document control preferably
  • Experience in database management
  • Having some course work or an associate degree with specialization in:
      • Information Science
      • Data Processing and Data Processing Technology
  • Utility, engineering, or construction document control experience 
  • Adobe Pro
  • Plotter and scanner operations
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About the Company

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Epitec, Inc

Epitec is a leading staffing and recruiting services company with a mission to make staffing personal. We go beyond traditional hiring by truly understanding our candidates and matching them with the perfect opportunities. We offer competitive compensation, career growth, and support throughout the entire process. Working with top Fortune 500 companies, we are recognized for our excellence with numerous awards, including Best & Brightest and diversity recognitions. At Epitec, we're redefining the future of employment. 

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Professional Development, 401K, Employee Referral Program, Life Insurance
FOUNDED
1978
WEBSITE
https://epitec.com/

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