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Documentation Specialist

Andes

Miami, FL

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Billing, Cargo/Freight, Detail Oriented, Diploma of International Business, Documentation, English Language, Entrepreneurship, File Audits, Food and Beverage Industry, Freight Forwarding, Government, Government Regulations, Identify Issues, Logistics, Logistics Processes, Marine Cargo, Organizational Skills, Problem Solving Skills, Record Keeping, Risk Analysis, Risk Management, Shipping Documents, Spanish Language, Team Player, Time Management, Trucking, United States Department of Agriculture (USDA)
LOCATION
Miami, FL
POSTED
4 days ago
Position Summary.
As an Export Documentation Specialist / Coordinator, is responsible for managing end-to-end international shipping documents. This role ensures all shipments cross borders legally, accurately, and without delays by strictly adhering to destination-country and U.S. government regulations. You’ll assist with cargo tracking, as well as handling any customer queries relating to deliveries
At Andes we are proud to be a hands-on, fast-moving, and entrepreneurial company. The ideal candidate thrives in a fast-moving environment, has an entrepreneurial mindset, is a great cultural fit, and brings the appropriate structure to ambiguous, often rapidly changing environments. 
Job Description: 
  • Document Preparation: Accurately prepare, audit, and process key shipping documents including Commercial Invoices, Packing Lists, Certificates of Origin, and Bills of Lading.
  • Compliance & Filing: Submit Electronic Export Information (EEI) filings into the Automated Commercial Environment (ACE / AES) or foreign equivalents.
  • Stakeholder Coordination: Liaise seamlessly with freight forwarders, ocean/air carriers, trucking companies, overseas agents, and government agencies (e.g., USDA, Customs).
  • Classification: Apply accurate Harmonized System (HS) codes and ensure proper valuation of goods.
  • Screening: Verify denied or restricted party lists for international clients and suppliers prior to document release.
  • Record Keeping: Maintain meticulous, organized, and catalogued files for both audits and post-shipment proof.
  • Issue Resolution: Troubleshoot documentation errors and immediately communicate with clients regarding shipment status or customs inspections.

Qualifications: 
  • Degree/Diploma in International Business, Logistics or a related field is preferred.
  • 3+ years’ Export documentation experience in the food trading industry processing export orders in temperature-controlled ocean containers
  • English/Spanish a MUST, comfortable speaking and writing in both languages 
  • Sound knowledge of export documentation requirements in the trading and supply-chain processes
  • Solid understanding of import customs requirements of meat products in the Caribbean, South and Central America
  • Excellent attention to detail and high level of organization
  • Capable to work well under pressure and meet tight deadlines 
  • Skillful identifying/managing risks and opportunities during the logistics process in order to ensure optimum results
  • Ability to interact with all levels of the organization, external suppliers, and customers in a professional, objective manner
  • Enjoy helping and interacting with other people; always friendly and courteous 
  • Excellent judgment and discretion in handling difficult situations
  • Strong work ethics and a natural team player who helps others succeed

 

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