Donor Relations Specialist

Job Summary

Do you enjoy building strong partnerships that create real impact in your community? If you are motivated by meaningful collaboration and want to help increase access to nutritious food across Oklahoma, you may thrive in this role. As a Donor Relations Specialist, you will secure food and product donations through relationship-building with food industry partners while coordinating closely with internal teams to ensure accurate inventory, reporting and logistics. You will play a key role in Retail Recovery, Food Purchasing and Emergency Response efforts, with frequent travel throughout the service area. Success in your first 6-12 months looks like developing a reliable donor network, increasing high-value donation opportunities, maintaining accurate sourcing data and contributing to consistent, efficient food availability for individuals and families we serve.

Day in the Life

Donor and Partner Engagement

• Build, manage and steward relationships with food donors, retail partners and community collaborators through written, verbal and in-person communication.
• Identify, cultivate and secure new food and product donors to expand sourcing capacity.
• Prioritize high-value opportunities and conduct outreach, including travel to new and existing partner locations.
• Provide timely and meaningful updates to donors on the impact of their contributions.
• Develop and share educational materials outlining donation guidelines, procedures and expectations.

Logistics and Inventory Coordination

• Coordinate with warehouse and logistics teams to ensure efficient and accurate intake of donated food and products.
• Implement strategies that improve inventory efficiency, maximize usable donations and reduce food waste.
• Maintain accurate, up-to-date records in the product acquisition system to support transparency and reporting.
• Track donation volumes against sourcing goals and budget parameters.
• Resolve operational challenges with internal teams and external partners while ensuring consistency across the donation network.

Reporting and Accountability

• Prepare reports for leadership and external partners to communicate donation outcomes and program impact.
• Maintain complete and compliant donor documentation to meet audit, legal and reporting requirements.
• Evaluate and present donation data to inform planning, improve sourcing strategies and enhance donor engagement.

External Relations and Outreach

• Represent the organization at community events to promote food donations and strategic partnerships.
• Coordinate with external partners on initiatives that advance food sourcing and recovery goals.
• Promote awareness of the organization's mission through outreach, campaigns and volunteer engagement.

Required Qualifications

How You Have Spent Your Time

• Earning an associate's degree or gaining at least two years of relevant experience in supply chain management, inventory, sourcing or an equivalent combination of education, training and experience.
• Working in supply chain management or a related field for at least one year.
• Working in the food industry for at least one year.

Other Qualifications

• Valid driver's license with a driving record that meets organizational standards.
• Proficiency in common office applications and database software such as Microsoft Office and CRM systems.
• Ability to learn and adjust to new technologies.
• Demonstrated negotiation, partnership and relationship management skills.
• Proven written, verbal and in-person communication skills with the ability to adapt messaging to diverse audiences.
• Ability to complete a background check, motor vehicle record review, drug screening and physical assessment as required
• Commitment to advancing the mission of ending hunger.

Preferred Qualifications

How You Have Spent Your Time

• Earning a bachelor's degree or gaining at least four years of relevant experience in supply chain management, inventory, sourcing or an equivalent combination of education, training and experience.
• Working in the food industry for at least three years.
• Working in supply chain management or a related field for at least three years.

Safety Sensitive DesignationThis position is classified as Safety Sensitive under Oklahoma law. Employees in safety sensitive roles perform duties where even a momentary lapse in concentration could result in injury to themselves, others or cause environmental harm. The Regional Food Bank of Oklahoma is not permitted to hire applicants who hold a medical marijuana card for safety sensitive positions, in compliance with state law.

Physical & Environmental ExpectationsWork is primarily performed in an environmentally controlled office or vehicle setting with minimal exposure to environmental hazards. The role requires extended periods of sitting, safe vehicle operation, fine motor coordination and occasional movement of objects up to 10 pounds. Significant travel may be required, up to 75 percent of the time, with occasional on-call responsibilities and work outside regular hours based on business needs. All work is performed in accordance with safety protocols and applicable wage and hour laws.

EEO & Accommodation StatementDiversity creates a healthier atmosphere: Regional Food Bank of Oklahoma is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, marital status, genetic information or any other characteristic protected by law. Consistent with the Americans with Disabilities Act (ADA) and applicable state laws, it is the policy of the Regional Food Bank of Oklahoma to provide reasonable accommodation for qualified individuals with disabilities throughout the application process and employment. If reasonable accommodation is needed, please contact Human Resources at hr@rfb.org.

We'll Take Care of YouThe Regional Food Bank offers a combination of competitive benefit plans and work-life assistance:

• We provide 100% paid Medical, Short-Term Disability and Basic Life and AD&D insurance for employees. Basic Life and AD&D coverage is also provided for eligible dependents.
• Dental and Vision benefits
• Long-term disability
• Supplemental life insurance
• 401(k) retirement plan
• Paid parental leave
• Flexible spending accounts
• Holiday savings program
• Paid time off (based on years of service) and 11 paid holidays plus three floating holidays
• Wellness events

Benefits may vary and are subject to change.