Donor Stewardship & Events Coordinator

Principal Function:

The Donor Stewardship & Events Coordinator is responsible for implementing and directing the donor stewardship program to thank, recognize and demonstrate the impact of philanthropy to donors at all levels.

This individual will implement a comprehensive donor stewardship calendar. They will successfully execute multiple private donor events and regular, written donor stewardship communications, designed to thank and cultivate Conner Prairie donors.

Candidate must be comfortable managing deadlines and collaborating with multiple departments to ensure excellent experiences for donors. Candidate must have strong professional communication, talent for project management and be comfortable working within databases.

This position is hybrid working evening hours at least once per month to support on-site management of events. Cover letter and resume required. Writing sample encouraged.

Essential Duties and Responsibilities: Duties include, but are not limited to:

• 60% - Stewardship event management

• Executes the planning and management of events and special programs designed to steward donors, ranging from small dinners or private tours to large-scale festival and exhibit previews.

• Collaborates cross-departmentally to ensure a seamless experience for guests. Manages all details, including invitation mailing and tracking, entertainment, menu, event agenda and scripts for speakers.

• Evaluates the quality and impact of donor events to make data-informed improvements annually.

• 40% - Stewardship communication

• Designs and executes creative tactics to communicate the impact of a gift to donors, including: writing impact stories, blogs, donor profiles and email outreach; recording video communications; coordinating large-scale phone call outreach and more.

• Collaborates with Marketing & Communications to identify and amplify Conner Prairie impact stories to donors. Collaborates with Research & Evaluation to translate programmatic outcomes into meaningful donor communications.

• Executes and assists with custom stewardship experiences for donors, including individual, corporate and foundation supporters, in collaboration with Development team members. Experiences range from ordering flowers to arranging tours of the grounds to coordinating bespoke thank you gifts.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Education and/or Experience: Bachelor's degree (B.A./B.S.) in event management, marketing, communications, English, or other related field; two years fundraising, marketing or event management experience; or equivalent combination of education and experience. Previous experience managing events and writing in a professional setting strongly desired.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Competencies: To perform this job successfully, all employees at (Company Name) should demonstrate the following competencies:

• Customer Service - Responds to requests for service and assistance; Manages difficult or emotional customer situations focusing on listening without interrupting and keeping ones emotions under control; Solicits customer feedback to improve service; Maintains confidentiality and meets commitments; Remains open to others' ideas and tries new things.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality/Quantity - Demonstrates accuracy and thoroughness; Looks for ways to promote and improve quality; Applies feedback to improve performance; Monitors own work to ensure quality; Meets productivity standards; Completes work in a timely manner; Strives to increase productivity and works quickly.
• Safety/Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Attendance/Punctuality/Dependability - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and events on time; Follows instructions; Responds to management's direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternative plan.

Job-related Competencies - To perform this job successfully, employees in this job should demonstrate the following competencies:

• Adaptability - Adapts to changes in the work environment; Manages competing demands; changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Other Skills and Abilities:

• Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong professional writing skills and ability to communicate stories in an impactful way.
• Ability to establish, adhere to and communicate timelines and deadlines effectively.
• Detail-oriented and organized with a commitment to accuracy.
• Ability to work independently and as a team.
• Proficiency in Microsoft Office Suite.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently will stand; walk; and lift and/or move up to 25 pounds. The employee occasionally will climb or balance; stoop, kneel, crouch or crawl; and taste or smell.

Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee regularly is exposed to working in wet or humid conditions (non-weather), and outdoor weather conditions. The employee will occasionally work near moving mechanical parts, in high, precarious places, near fumes or airborne particles, toxic or caustic chemicals, extreme cold (non-weather), extreme heat (non-weather), risk of electrical shock, and work with explosives. The noise level in the work environment is usually quiet to moderate.

Conner Prairie Museum is generally open from 10:00 a.m. to 5:00 p.m., Tuesday through Sunday, this position will be required to work beyond these hours and when open for special events.