DOT Dispatcher / Logistics Coordinator

About Us:

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary:

Shambaugh & Son is seeking a DOT Dispatcher / Logistics Coordinator to support the transportation and material delivery needs of our Fire Fabrication shops and construction projects. This role is responsible for coordinating over-the-road drivers, scheduling deliveries and pickups, ensuring timely movement of pipe, materials, equipment, and tools, and serving as the primary communication link between fabrication shops, jobsites, drivers, and vendors.

 

#shambaugh #LI-TS #LI-Onsite

 

Essential Duties & Responsibilities:

• Coordinate and dispatch over-the-road drivers to support deliveries and pickups throughout the company's operating regions.
• Schedule and track pipe, materials, tools, vehicles, conex boxes, boom lifts, scissor lifts, and other equipment between fabrication shops and jobsites.
• Work closely with Fire Fabrication shop personnel to prioritize deliveries and meet project schedules.
• Monitor driver schedules, route changes, delays, and delivery status to ensure efficient transportation operations.
• Coordinate all oversize load permits, escorts, and transportation requirements as needed.
• Communicate daily with project teams, fabrication shops, drivers, and operations personnel regarding shipment schedules and transportation needs.
• Partner with the company garage to address vehicle maintenance issues and minimize equipment downtime.
• Utilize transportation resources efficiently and arrange outside carrier support when company resources are unavailable.
• Negotiate freight rates and transportation services with carriers and brokers when necessary.
• Maintain accurate delivery records, dispatch logs, and transportation documentation.
• Assist with driver onboarding, training, and compliance with company safety policies.
• Support investigations and documentation related to transportation incidents, accidents, or safety concerns.
• Continually evaluate transportation operations to improve efficiency, utilization, and customer service.
• Other duties as assigned

 

Qualifications:

• Associate Degree in Business, Logistics, Transportation Management, or related field preferred; equivalent work experience considered.
• Previous experience in transportation dispatching, logistics coordination, fleet operations, or construction support preferred.
• Experience working with over-the-road drivers and transportation scheduling.
• Understanding of freight, routing, load planning, and equipment dispatching.
• Experience with AS400 is a plus.
• Strong organizational and multitasking skills.
• Ability to work effectively with drivers, fabrication shops, project managers, and field personnel.
• Proficient in Microsoft Office applications, including Excel and Word.
• Strong communication, problem-solving, and decision-making skills.
• Dependability, attention to detail, and a strong work ethic.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

 

Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:

Please review our Affirmative Action Policy.

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