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Drayage Administrative Assistant

WEST COAST TRANS ALLIANCE

LONG BEACH, CA

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Administrative Skills, Billing, Billing Records, Cargo/Freight, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Equipment Maintenance/Repair, High School Diploma, Intuit Quickbooks, Logistics, Maintain Compliance, Microsoft Office, Multitasking, Organizational Skills, Plan Meetings, Problem Solving Skills, Record Keeping, Regulatory Compliance, Spreadsheets, Team Player, Telephone Skills, Vendor/Supplier Evaluation
LOCATION
LONG BEACH, CA
POSTED
25 days ago
Benefits:
  • 401(k) matching

West Coast Trans Alliance is seeking an experienced and organized individual to support our Asset division, West Coast Trans Intermodal, as a Part-Time Drayage Admininstrative Assistant. This role operates out of our truck yard in Wilmington. This role is in-person, M-F 0800-1200.

Duties and Responsibilities

Document Management:
  • Organizing, filing, and maintaining important transportation documents such as bills of lading, delivery receipts, and proof of delivery.
  • Tracking and filing equipment repairs.
  • Ensuring compliance with regulations by keeping records of driver logs, fuel & scale receipts, truck/chassis inspections, and other required paperwork.
Data Entry and Reporting:
  • Inputting data into company systems, including driver schedules, freight information, and billing details.
  • Keep internal master spreadsheets/web drive up to date.
Invoicing and Billing Support:
  • Assist with the preparation and distribution of customer invoices.
  • Post incoming payments and send aging reports to customers.
  • Audit driver manifests and vendor invoices for accuracy
  • Assist in categorizing expenses in Quickbooks
General Office Tasks:
  • Answering phones, responding to emails, greeting visitors, and handling general office correspondence.
  • Managing office supplies, organizing meetings, and performing other administrative duties as needed.
Who We're Looking For:


  • An individual with exceptional organizational skills capable of juggling multiple tasks.
  • Someone with QuickBooks or other Accounting software experience 
  • Preferably someone with experience of logistics/drayage industry
  • Excellent communicator with a focus on providing best in class customer service.
  • A team player who is ready to jump in and help where needed.
  • A quick learner who can thrive and adapt in a dynamic, high-energy environment.

Qualifications: 

  • Authorization to work in the US
  • High School Diploma or Equivalent 
  • 1-3 years in drayage or logistics experience preferred 
  • The ideal candidate will have a background admin and/or accounting functions
  • Ability to be highly organized/detail-oriented
  • Ability to multitask, problem solve and function in a fast-paced environment
  • Proficiency in Microsoft Office, QuickBooks and TMS systems
Benefits
  • 401k Company Match
  • Paid Holidays

About the Company

W

WEST COAST TRANS ALLIANCE

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