Early Childhood and 3rd Party Billing Coordinator

id='p5178_'>Early Childhood and 3rd Party Billing Coordinator JobID: 5178

Position Type:

Community Education/Coordinator

Date Posted:

7/15/2026

Location:

District Wide

Date Available:

As Agreed Upon

Closing Date:

07/22/26 or Until Filled

Additional Information: Show/Hide

Schedule: 5 days / week (Monday - Friday), 8 hours / day, 214 Paid Days / Year

Salary: $86,945 per year plus benefits

Position Description:

Buffalo-Hanover-Montrose Schools is seeking to fill the position of Early Child Services & 3rd Party Billing Coordinator. The Coordinator plans, organizes, implements, and evaluates the Early Childhood Family Education, School Readiness, Early Childhood screening and Early Childhood Special Education programs for children and families age of birth to five years, and management of Third Party Billing procedures. The Early Childhood Services Coordinator supports and advances the District's mission to prepare all students for a successful future in a changing world.

BHM District 877 website: http://www.bhmschools.org

City of Buffalo website: http://www.ci.buffalo.mn.us

ISD 877 is a 45-minute drive northwest of the Twin Cities. Approximately 4,800 students district wide attend 6 elementary schools, 1 middle school, 1 high school, 1 alternative high school and 1 transitions program.

Job Requirements:

Minnesota teaching license in ECFE, ECSE and/or Parent and Family Education and Community Education Director or Special Education Director License preferred.

JOB SUMMARY:

Plans, organizes, implements, and evaluates the Early Childhood Family Education, School Readiness, Early Childhood screening and Early Childhood Special Education programs for children and families the age of birth to five years. The Early Childhood Coordinator supports and advances the District's mission to prepare all students for a successful future in a changing world.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

% of Time

70% Program Administration

• Provides leadership and direction for all aspects of Early Childhood programming.
• Create and ensure ECFE and ECSE programs, services and curriculum meet the needs of the children and families in the district/communities.
• Determines and assigns staff placements.
• Prepares contracts and timesheets for all assignments (ECFE).
• In conjunction with the Director of Community Education, prepares ECFE budgeting recommendations for the program.
• Tracks program expenses throughout the year.
• Coordinates ECFE advisory council meetings on a regular basis including providing updated information to council members, preparation of meeting materials, scheduling meetings, and assists in formulating policies.
• Prepares and seeks grant opportunities to obtain funding to maximize resources.
• Problem solving sub coverage for teachers and Educational Support Professionals.
• Ensure programs remain compliant with all state and federal regulation including completion of all required reporting.
• Guide student placement decisions and caseloads in ECSE.
• Coordination and management of third party billing for Special Education.

30% Staff and Student Support

• Provides and assists the Directors in various building administrative functions.
• Serves as a liaison between students, teachers, parents and community. Builds positive relationships with all stakeholders.
• Facilitates problem solving with students, staff, and teachers in response to student behaviors.
• Works collaboratively with school-aged childcare Coordinator.
• Assists in the planning, coordination, and delivery of staff professional development.
• Assists in evaluations of licensed and non-licensed staff (as licensure permits).
• Serves on committees to support and implement changes and improvements based upon goals and initiatives.
• Attends training, conferences, and seminars; keeps abreast of changing developments, instructional trends, and educational technologies.
• Attends IEP and IFSP meetings as administrative designee.

Perform other duties as assigned or requested.

WORK REQUIREMENTS AND CHARACTERISTICS:

Education/Certification/Licensure Requirements:

• Bachelor's Degree in Early Childhood Education and/or Pre-Kindergarten or Pre-Primary.
• Valid Minnesota teaching license in ECFE, ECSE and/or Parent and Family Education.
• Community Education Director or Special Education Director License preferred.

Experience:

• 5+ years of teaching experience in public school districts preferred.
• Previous experience in a leadership role within public school preferred.

Essential Skills Required to Perform the Work:

• Demonstrated skills in working with students, parents, and staff to create and maintain a positive school environment.
• Exceptional communications, problem-solving and organizational skills.
• Demonstrates ability to think strategically and to develop and manage complex programs.
• Ability to inter-relate with others and present a positive interaction with students, staff, parents and administration in all communications.
• Ability to handle multiple tasks simultaneously.
• Extensive knowledge of state and federal educational laws.
• Extensive knowledge and understanding of District policies and procedures.
• Extensive understanding of Special Education.
• Thorough understanding and knowledge of early childhood development.

Machines, Tools, Equipment, Electronic Devices and Software Required:

• Proficiency and ability to learn various software and digital applications.
• Operate multi-line telephone system, two way radios, printer, photocopy machine, fax machine etc.

Supervision of Other Employees:

• This position provides work direction and/or training to other staff.

Physical Job Requirements:

• Position involves occasional kneeling, reaching or bending.
• Position involves occasional lifting up to 40 pounds.
• Position requires extended periods of standing and walking.
• Position involves listening, speaking clearly and visual acuity.

Mental Job Requirements:

• Position requires multi-tasking while dealing with constant interruptions.
• Position requires courteous customer service relations including collaboratively with district staff to accomplish the goals of the district.
• Position requires a need for accuracy.
• Position requires working collaboratively with district staff to accomplish the goals of the district.
• Position requires exercising confidentiality in handling School District information.

Working Conditions:

• Normal school conditions.
• Exposure to noise from students including potential behavioral disturbances.
• Ability to respond in emergency/crisis situations.
• Possible exposure to body fluids and airborne pathogens.
• Exposure to weather conditions as part of student supervision.

Job Outcomes:

• Projects a positive, cooperative and respectful attitude with students, parents, other employees and community members.

This description describes the general nature and work expected of an individual assigned to this position. Employees may be required to perform other job-related duties as requested by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

See why BHM Schools is the place to dream, believe and achieve. From early childhood, to kindergarten to graduation and to adulthood, the BHM School District provides a variety of opportunities for every age. Click HERE or visit our website at www.bhmschools.org to view a short video about our district.

APPLICATION PROCEDURE: Applicants interested in this position must complete an application online by visiting our district website at www.bhmschools.org.> District> Employment> Current Openings & Online Application. If you previously applied with BHM Schools and wish to update your application materials, login to AppliTrack and select 'edit.' If you need technical support please visit applitrack.com/apphelp for answers to frequently asked application questions or 'submit a request' to AppliTrack for assistance with your application. When completing your application, please be sure to upload a 300 dpi or smaller, black/white copy in either .pdf or .doc (Word) copy of your:

• Cover letter
• Resume
• 3 letters of recommendation
• All transcripts
• License

DIRECTIONS FOR UPLOADING DOCUMENTS:

If scanning your documents, please scan at no larger than 300 dpi and black/white. This will ensure the file size is small enough to upload. If you have any trouble uploading your documents, we recommend talking to your college tech department for assistance with scanning/uploading documents (if you are still in college), or go to your local office supply store (or an acquaintance that has scanning capabilities) and ask that they scan and save these documents at 300 dpi, black/white and as a .pdf file. .PDF files are the preferred way to save due to size limitations of other file types. (For example, .tiff, and .jpeg files types often do NOT work well with our system. Using .pdf will ensure your files upload with no problems). Once your documents have been successfully scanned and saved as .pdf files, you can then return to your application pages and upload them directly to your file. They will be immediately attached and available to view by the hiring supervisor. The cost of scanning and saving these files should be no more than the cost of postage you might spend to mail these documents to us. And the process will be much, much faster and more secure for you. If you are still unable to scan and/or save your documents as .pdf files, please contact AppliTrack for tech support at support@generalasp.com. Please allow 1-2 days for a reply.

Thank you,

Human Resources