Editorial & Office Coordinator - Adventist Review

Please be sure to submit a current resume when applying for this position

POSITION SUMMARY

Evaluates potential manuscripts and is involved in the workflow process for Adventist Review publications. Serves as main point of contact with authors regarding manuscripts, biographies, and agreements. Communicates editorial decisions and manages Adventist Review databases.

COMPENSATION

• Full-time hourly position with benefits
• Remuneration: Grade 6 ($25.86 - $36.90)

BENEFITS

Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

SUPERVISOR

Associate Editor

ESSENTIAL JOB FUNCTIONS

• Conducts the initial review of manuscript submissions
• Maintains author, manuscript, and publication agreement databases
• Sends acceptance and rejection notifications after manuscript review
• Maintains communication with global partners to include sending translated files, Week of Prayer files, Adventist Review Digest, and monthly issue documents for translation
• Workflow:
  • Monitors manuscript workflow through Monday.com
  • Flow-in news and articles into Wordpress (news has a daily cadence)
  • Input metadata into online news and articles (news has a daily cadence)
  • Flow-in articles for print into inCopy
  • Proofread print issue
• Collects author biographies and Form W-9s
• Calculates author remuneration
• Maintains string files for print magazine
• Archives extra copies of the magazine in the departmental library
• Mail complimentary issue copies to authors
• Provides event support by staffing the Adventist Review booth as needed
• Participates in Editorial Committee
• Schedules and coordinates all staff, board, worship, and division meetings
• Records, distributes, and archives minutes
• Handles office correspondence, including letters, emails, and phone calls
• Administers the office calendar, filing cabinets, mailboxes, and supplies
• Office event planning (Christmas parties, birthdays, flowers for special events)
• Communicates announcements, updates, and meeting information to staff and contractors
• Primary contact for SDA Yearbook changes and archival data maintenance
• Maintains and updates subscription databases across the web portal and internal files.
• Reports on subscription activity, including renewals, cancellations, and updates
• Maintains mailing lists
• Must be a member in regular standing of the Seventh-day Adventist Church
• Must maintain a regular and reliable attendance schedule.
• Other duties as assigned.

QUALIFICATIONS

Education and Experience

• Bachelor’s degree with applicable coursework in journalism. Appropriate successful work experience may be acceptable in lieu of scholastic requirement
• Three to four years of relevant, progressive work experience are needed to gain the skills and knowledge required to perform job duties

Knowledge Skills & Abilities

• Knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
• Accurate English language usage including proficiency in spelling, grammar, punctuation, etc., and writing and proofreading skills are essential.
• Must have well-developed skills in Microsoft Word, Outlook, Adobe, Wordpress, Monday.com, SharePoint, and InCopy. Editorial aptitude, accuracy, writing skills, efficiency in general office duties also required.