Administrative Skills, Alliance/Partner Management, Analysis Skills, Calendar Management, Childcare, Communication Skills, Contract Management, Cross-Functional, Data Quality, Dental Insurance, Detail Oriented, Establish Priorities, Event Management, Identify Issues, Life Insurance, Logistics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Project/Program Coordination, Project/Program Management, Sales, Staff Development, Team Player, Time Management, Tuition Reimbursement, Vision Plan, Writing Skills
The Education Operations Coordinator, Partnerships and Events provides operational and administrative support across key areas within Education and Interlochen Presents, including Creative Youth Development partnerships, event planning, and research initiatives. This role plays a critical part in coordinating cross-departmental efforts, supporting guest artist engagement, and ensuring the successful execution of programs and events in a fast-paced, collaborative environment.
Essential Duties & Responsibilities:
Creative Youth Development Partnership Support
- Assist with logistics and administrative coordination related to partnerships with creative youth development organizations
- Support planning and execution of faculty visits to partner organizations and on-campus experiences for partner students and faculty
- Coordinate planning tasks across departments to support partnership initiatives
- Track and maintain partnership data, ensuring accuracy of records and databases
Event Planning Support
- Assist with logistics, scheduling, and communications for Centennial Celebration events
- Track project deadlines and coordinate planning efforts across departments
- Support execution of centennial initiatives, ensuring alignment with institutional goals
Interlochen Presents Administrative Support
- Assist with processing, tracking, and managing guest artist contracts
- Coordinate logistics for guest artist visits and performances, including schedules, accommodations, and hospitality
- Provide general administrative support, including calendar management, document preparation, internal communications, purchase requests, and filing systems
- Serve as a liaison across departments to ensure accurate information flow for concerts and events
- Coordinate logistics for post-camp external groups utilizing campus facilities, including schedules, accommodations, and hospitality
Research and Data Support
- Assist with research on potential guest artists
- Support preparation and distribution of patron surveys and reporting of results
- Prioritize responsibilities in alignment with organizational objectives and evolving needs
- Perform other duties as assigned
Minimum Qualifications
- Bachelor's degree
- Strong technical aptitude with the ability to operate effectively in a fast-paced, dynamic environment
- Exceptional attention to detail
- Ability to manage multiple projects simultaneously and shift priorities as needed
- Strong organizational and time management skills with the ability to meet deadlines
- Effective verbal and written communication skills
- Ability to collaborate and build relationships with diverse stakeholders across departments
- Strong problem-solving and analytical skills, including the ability to identify issues and recommend solutions
- Adaptability and ability to work under pressure
- Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other relevant software
Preferred Qualifications
- Experience supporting partnerships, events, or cross-functional initiatives
- Experience coordinating logistics for events, travel, or guest experiences
- Familiarity with data tracking, reporting, or survey tools
- Experience working in an arts, education, or nonprofit environment
- Demonstrated ability to manage complex coordination across multiple stakeholders
Application Materials Required:
- Resume
- Cover Letter
- Health, dental, and vision insurance
- Vacation, Sick, Holiday and generous winter holiday time off
- Life insurance
- Voluntary life insurance
- Short and long-term disability
- Employee development & tuition reimbursement programs
- 403(b) plan, managed by TIAA
- Free or discounted employee tickets to Interlochen performances and events *some exceptions apply
- Early event ticket purchase before general public sales begin
- Free Stone Cafeteria meal on shift
- Dennison Recreation Center accessibility (includes spouses)
- Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus)
- Employee Referral Program (cash payments)
- Tuition discounts for employee's children at Academy, Camp and Interlochen Online
- Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave).
Interlochen is proud to provide priority placement at Pitter Patter Preschool & Childcare located in the Interlochen Community Center, near our campus, for employees' dependents. In addition, Interlochen employees may be eligible for the MI Tri-Share Program. This program shares the cost of childcare between the state of Michigan, Interlochen Center for the Arts, and the employee (The employee will only pay 1/3 of the total cost, if eligible). Income guidelines and more information about MI Tri-Share can be found at https://www.michigan.gov/mwc/initiatives/mi-tri-share-child-care.
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Interlochen Center For The Arts