Educational Administrative Specialist II - PESMOA

• Provides direct administrative support to pre- and post-clerkship Module Directors, coordinating activities for the 4-year Molecules to Military Medicine curriculum.
• Delivers comprehensive support to seven pre-clerkship Module Director pairs and post-clerkship "Bench to Bedside and Beyond" directors.
• Manages daily activities for over 520 medical students and 250 faculty members, including preparing, editing, and posting curricular materials on Canvas.
• Submits annual room reservations and responds promptly to faculty and student inquiries across multiple channels.
• Maintains Google Calendar schedules, coordinates small group room assignments, and manages student and faculty placements via Canvas.
• Tracks student quiz and assignment completion, and designs, compiles, and reports on periodic survey data.
• Demonstrates advanced proficiency in Microsoft Office, Adobe Acrobat, and Google Suite (Forms, Sheets, Meet, Drive), as well as the Canvas LMS, to maintain course materials, update the Molecules to Military Medicine website, and manage web links.
• Uploads, retrieves data, and compiles reports to support the school's curriculum mapping program.
• Maintains electronic databases to track student progress and participation, assists with educational evaluations, performs data entry, and generates analytical reports for faculty and staff.
• Helps faculty sort through the National Board of Medical Examiners (NBME) database to develop module-specific exams.
• Coordinates base access, parking, and transportation for visiting faculty, guest speakers, and students attending off-site activities like the National Capital Simulation Center.
• Provides supplemental administrative support for educational committees and conferences, including managing databases, preparing reports, and publishing committee summaries on the Office of Medical Education website.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role.

Join the HJF Team!

HJF is seeking an Educational Administrative Specialist II to perform a wide variety of administrative and educational duties in support of the assigned education institution, school or learning department.

This position will be in support of the SOM (F. Edward Hebert School of Medicine) at USU (Uniformed Services University) in Bethesda, MD.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.