Educational Programs Coordinator, Andrew Weil Center for Integrative Medicine

Support the education and student interactions for the fellowship and medical student education (virtual/live) activities including:

• Manage student applications/registrations in multiple systems/platforms.
• Respond to inquiries and determine appropriate action.
• Serve as resource regarding a defined set of policies/procedures.
• Assist with fellowship/medical student curriculum organization and scheduling.
• Manage student affairs prior-during-after medical student education activities; including but not limited to agendas, evaluations, internal/external institution communication, fulfilling post-education completion requirements.
• Manage shared email accounts, including corresponding by writing, drafting and/or sending communications.
• Faculty outreach: coordinate schedules, create, send, manage contractor documents for activities using AWCIM and U of A systems.
• Assist with implementation of marketing strategies.
• Assist with audio-visual equipment, including but not limited to Zoom.
• Maintain and update content/calendars across multiple platforms.
• Provide guest/faculty assistance.
• Draft and/or generate routine communications.
• Coordinate production (formatting, copying, etc.) and disseminate documents, such as presentations, course handouts, proposals, conference and seminar materials, complex reports, brochures, and displays.

Provide financial and operational support for the fellowship and medical student education (virtual/live) activities including:

• Process and monitor financial transactions, may involve researching/resolving discrepancies.
• Movement of equipment/supply logistics.
• Order/maintain activity supplies.
• Provide operations/logistical support for fellowship/medical student education meetings and related activities, including inventory, scheduling, room setup, catering, technology, and education/learning materials (may involving lifting up to 40lbs).

Provide administrative support for multiple faculty who lead AWCIM fellowship and medical student programs:

• Coordinate/schedule meetings.
• Maintain multiple calendars.
• Develop/maintain documents and spreadsheets, including drafting and editing letters and emails.
• Maintain curriculum vitae for multiple faculty.
• Meeting preparation, note-taking.
• Participate in outreach, resource procurement, process improvement, and departmental organization.
• Process AWCIM expenses using AWCIM/UA systems.
• Coordinate pre-post travel requirements.
• Serve as primary work group purchasing coordinator (purchase and maintain inventory).
• Track projects in Asana, report status updates to directors/faculty and support process improvements.
• Maintain departmental filing systems to ensure accurate and accessible records.
• Participate in routine meetings and special projects when they arise.
• Maintain faculty CV''s and other documents.

Knowledge, Skills, and Abilities:

• Excellent organization and time management skills.
• Ability to take initiative and be self-motivated.
• Ability to multi-task projects and daily assignments.
• Team-minded, solution-oriented attitude.