Educational Secretary

QUALIFICATIONS:

High School diploma or equivalent, prior computer experience

and willing to learn new programs, preferred prior experience

working with children in a school environment. Leads secretarial staff and office clerks.

JOB GOAL:

Act as a confidential employee who provides a level of support,

clerical and otherwise, and who assures maximum efficiency

& effectiveness in that assignments.

EVALUATION:

Performance of this job will be evaluated in accordance

with the Board's policy on Evaluation of Classified Personnel.

PERFORMANCE

RESPONSIBILITIES:

Understand, utilize, monitor and repair available technology as well

as make sure it is in working condition (copiers, fax machines, and

various office machines). If not in working order, call for repair

or service as needed.

Maintain all financial records of the office including, but not

limited to: deposits for Board and Principal accounts, deposit

reporting to Central Office, writing fee receipts, entering all financial

deposits and expenditures in computer, field trip record keeping,

transportation purchase orders and payments, and ordering

of all necessary supplies.

Greet visitors and parents/guardians entering the building in a

friendly manner and assist with needs or concerns and monitor

student safety for pick up by checking identification.

Answer telephones, relay messages, transfer calls, manage

communications to appropriate individuals.

Manage mail, sort and distribute deliveries, and verify receipt

with reporting to Central Office and tracking of all incomplete

deliveries.

Order and maintain inventory, making sure necessary

supplies are on hand, and placing requisitions for supplies

for the office, classrooms or building.

Organize and manage absentee and Frontline substitute system

and reporting. Also complete payroll forms for substitutes

and employees and call for substitues as necessary.

Process all forms and information and submit to Central Office

on a timely basis.

Assist substitutes with assignments, information and

completing any necessary paperwork.

Make copies, produce reports, count and distribute flyers,

print draft and final report cards at the end of each nine weeks

for all grade levels and create documents for others as needed.

Keep district and building calendars current, post school

materials such as schedules and menus, and make appointments

as needed.

Support administrator with all facets of how the building runs

on a daily basis, schedule meetings with parents, students and

staff members as requested.

Record keeping, such as safety drills and inspections as

needed and directed.

Organize fundraisers, collect moneys, order flowers, send

cards, etc, when needed.

Assist administrator/supervisor with programs such as

assemblies, student rewards, afterschool activities and

family programs

Organize and document dismissal processes for all students

including bus transportation, parent pickup and daycare

bussing daily and assuring student safety.

Enter and maintain accurate information on EMIS system

including: registering all new students, updating student's

personal information, all contact information, immunizations,

medical information, posting fee payments and waivers, schedules,

special education exemptions, discipline records, ADM attendance

reporting, withdrawing students and sending student records.

Provide daily first aid to staff and students that may include

exposure to blood and bodily fluids, call for assistance from

parents, nurses and possibly emergency medical services, complete

incident reporting and health reporting to Stark County Health Dept.

Provide assistance to staff and students that may include daily

interaction among unruly children, monitor students assigned to

the office for consequences and assist with discipline when necessary

Organize, secure and distribute student medications as per

administrative direction and policy.

Support PTO and volunteers in all facets of school related

activities and programming.

Use of PA system and make special announcements as needed.

Attendance of evening events as required per contract and perform

other duties as assigned.