EHS Operations Coordinator

EHS Operations Coordinator

Store: Santa Clarita - VSI Map

Wage: $28.00 - $30.00

Type: full-time

Description

Title: EHS Operations Coordinator

Classification: Non- exempt

Reports to: EHS Deployment Manager

Position Summary:

The EHS Operations Coordinator plays a critical role in supporting Environmental Health & Safety (EHS) operations by managing vendor relationships, coordinating essential services, and ensuring compliance, cost control, and execution consistency across all locations.

This position serves as the central point of coordination between vendors, EHS leadership, and store operations, ensuring all EHS programs are executed efficiently and aligned with company standards.

Essential Duties and Responsibilities:

Vendor & Service Management

• Administer relationships with key EHS vendors, including:

o PPE suppliers

o Hazardous Waste (HazMat) vendors

o Chemical providers (e.g., Ecolab)

o Safety supply and related service vendors.

• Manage and onboard current and future EHS vendors, ensuring scalability of the department, including but not limited to:

o Cleaning supply vendors

o Third-party cleaning and sanitation companies

o Waste and recycling service providers

o Pest control services

o Equipment maintenance and compliance-related vendors

o Any additional vendors introduced to support evolving EHS programs and operational needs

• Support the evaluation, onboarding, and performance management of new vendors, including:

o Service scope alignment

o Pricing validation and cost analysis

o Service level expectations and accountability.

• Function as liaison between vendors, EHS leadership, and store teams.
• Ensure vendor performance meets service expectations and company standards.

Program Coordination

• Coordinate and manage:

o Trash services and service escalations

o Donation pick-ups and scheduling

o Hazardous waste (HazMat) pick-ups and compliance timelines.

• Ensure services are executed consistently and on schedule across all locations.

Order Guide & Cost Control

• Maintain and validate order guide integrity for:

o Ecolab

o GVH

o PPE and safety supply vendors.

• Review pricing, identify discrepancies, and validate costs across all EHS-related services.
• Partner with internal teams and vendors to ensure cost transparency and control.

Product Recall Support

• Support product recall processes by:

o Coordinating vendor communication and requirements

o Assisting with tracking, reporting, and documentation

o Ensuring alignment between stores, vendors, and internal teams.

Reporting, Data Management & Verification

• Generate and maintain reports related to:

o Vendor performance and service execution

o Cost tracking and pricing validation

o Compliance with EHS programs.

• Manage data collection processes, including:

o Extracting, exporting, and organizing data from various systems

o Cleaning and validating data for accuracy and consistency

o Preparing and delivering clean, structured, and analysis-ready datasets.

• Provide data support to the EHS Deployment Manager for:

o Company-wide analysis

o Consumption reporting

o Operational insights and decision-making.

• Verify completion and accuracy of vendor-related activities.
• Identify gaps, risks, or inconsistencies and escalate as needed.

Required Education and Experience:

• Experience in operations coordination, vendor management, or supply chain (retail or food industry preferred)
• Retail Service experience
• Proficiency in Excel and reporting tools

Knowledge and Skills:

• Strong organizational and time management skills
• High diligence with a focus on accuracy and accountability
• Ability to manage multiple priorities in a demanding environment.
• Strong communication and cross-functional collaboration skills
• Professional, initiative-taking, and solution-oriented mindset

Physical Demands:

This job operates in a clerical office setting. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend, or stand, as necessary. May also have to do some light lifting of supplies and materials from time to time. Position will require working in stores and in cold and hot environments such as Department Coolers and Prep Areas. This position requires 30% Field work 70% In office work. Fast-paced corporation and field support environment. Frequent coordination with vendors, store teams, and leadership. Combination of administrative work and operational support.

Position Type/Expected Hours of Work:

• This position is set to be an Hourly Non-Exempt position 40 Hours a Week.
• Monday - Friday, with occasional weekends based on business needs

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.

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Privacy Notice (CCPA)

VALLARTA SUPERMARKETS

NOTICE TO JOB APPLICANTS (1/1/2023)

California Consumer Protection Act ("CCPA")/California Privacy Rights Act ("CPRA")

This notice explains to you, pursuant to the California Consumer Protection Act ("CCPA")/California Privacy Rights Act ("CPRA"), how Vallarta Supermarkets, and related entities, (the Company), may collect your information in relation to your application for potential employment with the Company.

• Personal Information

For purposes of this notice, "Personal Information" means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA/CPRA, including consumers, employees, and job applicants.

"Personal Information" does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA/CPRA.

• Information We Collect about Applicants

We need you to provide certain information in order for you to complete your application for employment with the Company. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired.

• Personal Identifiers. We may collect your name, driver's license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship.
• Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status.
• Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired, and required as part of the hiring/employment process.
• Professional or Employment-Related Information. Depending on your role/duties with the Company, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them).
• Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application.
• Thermal or other Health-Related Information. If you apply in-person or come to our worksite(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained, and will only be obtained if required by law.
• Additional Information. We may gather information about your potential employment with the Company, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills.
• Purposes for Collection of Your Personal Information

We use the above categories of personal information for the following business purpose(s):

• To make recruitment and employment decisions, including assessing your application and qualifications for employment with us.
• To conduct and verify background checks (where applicable).
• If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration
• For security purposes.
• To obtain and/or maintain insurance policies and coverage.
• To comply with applicable federal, state, and local laws and regulations.
• To manage workers' compensation claims and conduct workplace investigations.
• Third-Party Collection of Personal Information

The Company may use third-party vendors, such as Alliance Background, to facilitate the application process for applicants. In this process, these third parties may collect an applicant's personal information and provide it to us for employment decisions.

• Additional CCPA/CPRA Disclosures

At this time, the CCPA/CPRA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws.

Further, nothing in this notice restricts the Company's rights or ability to:

• Comply with applicable federal, state, and local laws and regulations.
• Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities.
• Exercise its legal rights and defend claims.
• Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation.
• Detect and respond to unauthorized activity and security incidents.
• Protect against and report potential illegal activity and/or fraud; or
• Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party.