Election Coordinator - Clerk's Office (Open-Competitive)

Election Coordinator - Clerks Office (Open-Competitive)

Salary

$61,817.60 - $69,638.40 Annually

Location

City Hall, City of Livonia, MI

Job Type

Regular Full-Time

Job Number

1282 o.c.

Department

City Clerk Elections

Opening Date

08/27/2026

Closing Date

9/17/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

The City of Livonia is an Equal Opportunity Employer

SALARY INFORMATION

$61,817.60- $69,638.40 Annually

• Starting salary: $61,817.60
• After Six Months of Successful Employment: $65,873.60
• After One Year of Successful Employment: $67,204.80
• Maximum salary is achieved after three years of employment

Note: Annual salary adjustments may also occur based on collective bargaining agreements.

JOB RESPONSIBILITIES

Under the general supervision of the Deputy Clerk and/or City Clerk, an employee in this classification will be responsible for all duties and procedures required for elections conducted in the City of Livonia.

Illustrative Examples of Work:

• Maintenance of the Qualified Voter File (QVF) of the State of Michigan
• Coordinate input of voter registrations and ensuring QVF Inbox is updated daily
• Create and maintain correspondence with State, County, School District and City officials regarding each election
• Coordinate verification of ballot rotations and preparation of ballot orders with vendor
• Issue and process absentee ballots
• Coordinate and maintain accurate database of election workers and assign election workers for Early Voting, Absentee Counting Boards and Election Day
• Prepare and coordinate election worker training, assignment and payroll
• Program election equipment and coordinate testing prior to Election Day
• Assist in production of equipment documentation and Election Day materials
• Process and issue oversee absentee ballots
• Maintain inventory and responsible for ordering election equipment and supplies
• Prepare and coordinate delivery of election materials and equipment to voting precincts
• Responsible for completion and conclusion of reports and necessary paperwork on election night
• Responsible for election canvass materials
• Maintain election information files as requested
• Responsible for election-related Account Payable invoices and tracking of grant funding expenditures (as needed)
• Responsible for providing responses to election-related Freedom Of Information Act requests
• Receive and process filing documents from candidates seeking to run for office
• Assist in all other general clerical functions needed in the Clerk's Office when requested
• Perform other related duties as assigned.

An employee in this position will be required to work hours in excess of a normal 40-hour work week in preparation of all election cycles.

MINIMUM QUALIFICATIONS AND APPLICATION PROCESS

By the closing date of the announcement, applicants must:

• Be a citizen of the United States or resident alien with the right to work in the United States; and

• Have a high school diploma or a valid equivalency certificate; and

• Have a minimum of two years of work experience within the past five years working in a City or Township Clerk's Office with election procedures and Michigan election laws; and

• Have a minimum of two years of work experience within the past five years working with the Michigan Qualified Voter File; and

• Have extensive knowledge and experience with project management, including maintaining equipment, inventory control, and time management; and

• Have knowledge and experience following election laws, policies and procedures at the City, State, County, and Federal levels; and

• Have extensive knowledge and experience with Windows 11 and Microsoft Office applications; and

• Have work experience tracking grant funding expenses applicable to staffing and equipment; and

• Have work experience with Liberty Vote Equipment and State of Michigan Electronic Pollbooks; and

• Be detail oriented with good organization and communication skills; and

• Be able to lift and carry election equipment, devices, and/or supplies between 20 and 50 pounds.

PARTS OF EXAMINATION AND WEIGHTS

Written Test - 50% Interview - 50%

NOTE: Candidates must pass the Written Test and the Interview to be placed on the eligible list.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Business English, spelling, punctuation, and arithmetic
• Modern office practices and procedures
• Ordinances, policies, and procedures relative to areas of work assignment
• Procedures relating to Michigan election laws and experience working with the Qualified Voter File, Liberty Vote equipment, and electronic pollbooks

Skill in:

• The uses of standard office equipment

Ability to:

• Read comprehensively in order to obtain pertinent information
• Pay attention to detail and close clerical work
• Make moderately complex arithmetic computations rapidly and accurately
• Follow instructions and established procedures in doing routine work
• Make clear explanations of ordinances, policies, and procedures in area of work assignment
• Interact with the public and fellow employees in a courteous and tactful manner
• Lift election devices and supplies up to fifty (50) pounds

NOTE: At the time of appointment, applicants are required to pass a pre-employment medical examination conducted by a physician authorized by the City of Livonia.

PURPOSE: The purpose of this examination is to establish an eligible list to fill current, future, regular, and/or temporary vacancies.

HOW TO APPLY: Applications can be completed anytime online at www.governmentjobs.com/careers/livonia. If work experience and/or specific skills are listed as qualifications, it will be the responsibility of the applicant to describe their experience and/or skills sufficiently in the Education and Work Experience sections of the application so that it may be determined if they meet the stated qualifications. Applicants who do not comply will be disqualified from further consideration. Attachments or resumes are not accepted in place of completing the information requested on the official application. Applicants will be notified by e-mail of the next steps in the examination process.

PROBATIONARY PERIOD: Appointees must satisfactorily complete a six-month probationary period before the appointment will be considered regular.

The following is a brief overview of the benefits offered for this position. A new employee orientation will occur for each new, regular employee and will include detailed information about the benefit offerings. The benefits listed below are for full-time employees. Part-time employees are eligible for benefits but the amount of benefit will differ from what is listed below.

PAID TIME OFF

Employees receive vacation and sick time based on their years of service. New employees accrue vacation and sick time at a rate of eight hours per month. Upon completion of the six-month probationary period, employees are also entitled to four personal business days each year.

There are fourteen paid holidays each calendar year: New Year's Day, Martin Luther King Jr. Day, President's Day, Good Friday, Memorial Day, Juneteenth, Fourth of July, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve.

MEDICAL BENEFITS

Medical and prescription drug coverage is offered through Blue Cross Blue Shield of Michigan. An employee has the choice between four plans and pays a monthly premium determined annually during each open-enrollment period which is in January of each year. New employees are eligible for medical coverage the first of the month following 30 days of employment.

The City also allows full-time employees who have health insurance through another provider to opt out of the City's medical coverage and receive $1,000 per year (paid monthly) in lieu of coverage.

DENTAL & VISION

Dental and vision insurance are also available for regular employees through Delta Dental and EyeMed, respectively. The employee pays a monthly premium determined annually during each open-enrollment period which is in January of each year. New employees are eligible for these insurances the first of the month following employment.

LIFE INSURANCE

The City covers the premium of a Life Insurance policy in the amount of one times the annual base salary plus $2,000.00 for full-time employees. Coverage begins the first of the month following 30 days of employment.

DEFINED CONTRIBUTION PLAN

The City offers a Defined Contribution (401a) plan which is currently administered by Empower Retirement. Employees contribute 4.5% with a contribution rate of 13% from the City. Contributions for new employees begin six months from the date of hire. The City's contributions and earnings on those contributions are vested after four years of service.

Employees who wish to contribute more than 4.5% can open a Deferred Compensation (457) plan which is also administered by Empower Retirement.

RETIREMENT HEALTH SAVINGS PLAN

The City has established a Retirement Health Savings Plan for employees to assist with healthcare related costs in retirement. The Employee contributes 2% of their pay and the City contributes $100 per paycheck to this Plan. The City's contributions and earnings on those contributions are vested after four years of service.

CLOTHING VOUCHER

Each regular, general employee who does not otherwise receive a clothing allowance and has completed the six-month probationary period is eligible for a $125 clothing voucher each fiscal year to purchase departmental-approved clothing.

JACK E. KIRKSEY RECREATION CENTER MEMBERSHIP

All regular employees are eligible for a complimentary membership to the Jack E. Kirksey Recreation Center. Employees may also pay the difference in cost to upgrade their membership to add additional members of their household.

VOLUNTARY SUPPLEMENTAL BENEFITS

Employees are eligible to enroll in the City's voluntary supplemental benefit program which offers accident, critical illness, hospital indemnity, and short-term disability coverage along with, identity theft protection and legal assistance.

01

Do you have a minimum of two years of work experience within the past five years working in a City or Township Clerks Office with election procedures and Michigan election laws?

• Yes
• No

02

Do you have a minimum of two years of work experience within the past five years working with the Michigan Qualified Voter File?

• Yes
• No

03

Do you have extensive knowledge and experience with project management, including maintaining equipment, inventory control, and time management?

• Yes
• No

04

Do you have knowledge and experience following election laws, policies and procedures at the City, State, County, and Federal levels?

• Yes
• No

05

Do you have extensive knowledge and experience with Windows 11 and Microsoft Office applications?

• Yes
• No

06

Do you have experience tracking grant funding expenses applicable to staffing and equipment?

• Yes
• No

07

Do you have work experience with Liberty Vote Equipment and State of Michigan Electronic Pollbooks?

• Yes
• No

08

Are you detail oriented with good organization and communication skills?

• Yes
• No

09

Are you able to lift and carry election equipment, devices, and/or supplies between 20 and 50 pounds?

• Yes
• No

Required Question

Employer City of Livonia

Address Livonia City Hall, 33000 Civic Center Drive

3rd Floor Civil Service Department

Livonia, Michigan, 48154

Phone (734) 466-2530

Website http://www.livonia.gov