Elections Specialist (Operations Coordinator) - Bureau of Elections

Department: Elections

Sub-Department: N/A

Pay Grade: 106

FLSA Status: Non-Exempt

Employment Status: Full-Time

Reports to: Elections Manager

Supervises: N/A

Job Summary:

To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.

Essential Job Functions:

• Maintains voter registration database and voter registration files.

• Coordinates all mail-in and absentee ballot preparation, processing, and distribution to include tracking application types and preparing ballots for following elections adhering to the new election code requirements,

• Assists with distribution and collection of paperwork for candidates to be placed on the ballot.

• Follows the legal requirements set forth in the Pennsylvania Election Code.

• Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots.

• Coordinates the inventory, organization, distribution, and collection of election supplies for all Cumberland County voting precincts.

• Assists voters, poll workers, candidates, political parties, and general public on Election Day.

• Assists in computation of election night results.

• Assists in proofreading of ballots.

• Assists the general public in person, by email or on the telephone.

• Sends correspondence to voters and other Pennsylvania counties.

• Processes and distributes mail while determining proper escalation level.

• Attends meetings, training and in-services as required.

• Performs other job-related duties as required.

• Prepares and processes required departmental documents.

• Updates voter history from poll books after the election.

• Travel to and from the Cumberland County Courthouse as needed.

Minimum Requirements to Perform the Work:

Education:

• High school diploma or equivalent

Work Experience:

• 1-2 years of office experience required. Election experience preferred