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ELECTRICAL ADMINISTRATIVE ASSISTANT

System One Holdings, LLC

Tulsa, OK

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JOB DETAILS
SKILLS
Administrative Skills, Air Intelligence Agency (AIA), Communication Skills, Construction, Corporate Compliance, Data Entry, Document Tracking, Documentation, Documentation Standards, Electricity, Email Management/Administration, Equipment Specification, Establish Priorities, High School Diploma, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Outsourcing, Project Schedule, Project Tracking, Project/Program Coordination, Prototyping, Quality Control, Regulatory Compliance, Service Delivery, Technical Support, Time Management
LOCATION
Tulsa, OK
POSTED
1 day ago

This role is essential in facilitating smooth communication, document tracking, and progress monitoring during all phases of the company's projects.

WHAT YOU'LL DO...

  • Track and coordinate project schedules, deliverables, and documentation suchas QC's, RFIs, bid questions, specifications, and equipment submittals.
  • Manage and maintain email sorting rules to ensure all communication is received by the appropriate team members
  • Support team members with administrative tasks such as project setup, document plotting and signing, data entry, and document uploads
  • Download, organize, and review updated client guidelines, prototypes, and resources
  • Ensure compliance with company and regulatory documentation standards, maintaining well-organized digital and physical filing systems
  • Prepare and coordinate project kickoffs and file transfers for external consultants
  • Provide assistance for meetings by helping to prepare agendas, take detailed meeting minutes, and follow up on action items
WHAT YOU'LL NEED TO HAVE...
  • High School Diploma or Associates Degree in business related field
  • 3+ years of administrative experience-preferably in an AEC environment
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, OneNote, Smartsheet)
  • Excellent time-management and organizational abilities
  • The ability to work independently and prioritize in a deadline-driven environment
  • Familiarity with construction-phase documentation (RFIs, submittals, AIA forms) is a plus

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #208-Rowland Tulsa

About the Company

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System One Holdings, LLC

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