ELECTRICAL ADMINISTRATIVE ASSISTANT

This role is essential in facilitating smooth communication, document tracking, and progress monitoring during all phases of the company's projects.

WHAT YOU’LL DO…

• Track and coordinate project schedules, deliverables, and documentation such as QC’s, RFIs, bid questions, specifications, and equipment submittals.
• Manage and maintain email sorting rules to ensure all communication is received by the appropriate team members
• Support team members with administrative tasks such as project setup, document plotting and signing, data entry, and document uploads
• Download, organize, and review updated client guidelines, prototypes, and resources
• Ensure compliance with company and regulatory documentation standards, maintaining well-organized digital and physical filing systems
• Prepare and coordinate project kickoffs and file transfers for external consultants
• Provide assistance for meetings by helping to prepare agendas, take detailed meeting minutes, and follow up on action items

WHAT YOU’LL NEED TO HAVE…

• High School Diploma or Associates Degree in business related field
• 3+ years of administrative experience—preferably in an AEC environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, OneNote, Smartsheet)
• Excellent time-management and organizational abilities
• The ability to work independently and prioritize in a deadline-driven environment
• Familiarity with construction-phase documentation (RFIs, submittals, AIA forms) is a plus