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Electronic Filing Coordinator (#233) Internal Only - Judicial Branch Employees

State of Maine

Bangor, Maine

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JOB DETAILS
SALARY
$31.27–$42.36 Per Hour
SKILLS
Acceptance Testing, Childcare, Coaching, Customer Service Systems, Dental Insurance, Health Insurance, Identify Issues, Mentoring, Operational Support, Operations Management, Organizational Skills, People Management, Policy Development, Presentation/Verbal Skills, Process Management, Project/Program Management, Reimbursement, Retirement Plan, Student Loans, Student Services, Systems Administration/Management, Technical Support, Technical Training
LOCATION
Bangor, Maine
POSTED
5 days ago
If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account.

ELECTRONIC FILING COORDINATOR

State of Maine Judicial Branch

Location: Service Center, Lewiston

This position is for internal Judicial Branch employees only!

GENERAL SUMMARY
This is a highly responsible professional and supervisory position that assists with the successful implementation, operation, and support of the Judicial Branch's electronic filing system, eFileMaine.

The Electronic Filing Coordinator (EFC) will be responsible for the management of the submission review process in eFileMaine and supervision of the Electronic Filing Supervisors. The EFC participates in the design of the user support system for eFileMaine and coordinates the support process at all levels, both external and internal to the Judicial Branch. The EFC will also assist in assuring eFileMaine is compliant with, and supports implementation of, all governing statutes, court rules, and administrative orders.

Salary Range:

Grade 15 , $31.27 to $42.36 per hour.

What We Offer:

At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide:
  • Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
  • Paid Parental Leave: 4 weeks
  • Gym membership and childcare reimbursement programs
  • Public Service Student Loan Forgiveness Program
  • Health insurance coverage (85%-100% employer-paid for employee-only plan)
  • Health insurance premium credit (5% decrease in employee premiums)
  • Dental insurance (100% employer-paid for employee-only plan)
  • Health and dependent care flexible spending accounts
  • Defined Benefit Pension plan contributions
  • Voluntary deferred compensation (retirement savings 457 Plan)
  • Up to $1000 Tuition Reimbursement each year
  • Employer-paid life insurance (1x annual salary)
  • Additional wellness benefits

ESSENTIAL JOB FUNCTIONS *
  • Responsible for the management of the submission review process in eFileMaine and supervision of Electronic Filing Supervisors.
  • Participates in the design of the user support system for eFileMaine and coordinates the support process at all levels, both external and internal to the Judicial Branch.
  • Assists in assuring eFileMaine is compliant with, and supports implementation of, all governing statutes, court rules, and administrative orders.
  • Maintains familiarity with the upcoming features of the Judicial Branch's eFile and Serve platform and re:SearchMaine and makes recommendations as to what features would benefit Maine eCourts.
  • Develops expertise in the public and nonpublic aspects of electronic court records, including the Maine Rules of Electronic Court Systems and any other governing statutes, rules, and orders.
  • Assists with identifying and tracking issues with the electronic systems that need to be addressed.
  • Communicates with the users and potential users of eFileMaine, including lawyers and unrepresented parties. The EFC will participate in public presentations to the Bar and others regarding the eFileMaine.
  • Manages the court procedures and protocols applied by court staff in the Maine eCourts review process.
  • Attends and participates in presentations at public meetings on Maine eCourts that include eFileMaine.
  • Develops and maintains clear and effective electronic filing policies and protocols, under the direction of the supervisor and in tight collaboration with Court Operations staff and management, OIT representatives, the Communications team, judges and magistrates, and internal and external project managers.
  • Makes policy recommendations to the supervisor.
  • Oversees the development of responses to questions posed to the court operations group related to the use and operation of eFileMaine.
  • Participates in user acceptance testing and training of new eFileMaine system configuration, functionality, and updates from both the perspective of an inside user and outside user.
  • Serves on a team that provides technical assistance in training, mentoring, and coaching system users. This will include extensive communications with external stakeholders, such as attorneys and members of the public.
  • Recommends to the Director amending job responsibilities to respond to the changing needs of the public and the Judicial Branch as new technologies are implemented.
  • Participates in public speaking and drafting of w

About the Company

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State of Maine

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