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Elementary Admissions Associate

Schools of the Sacred Heart

San Francisco, CA

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JOB DETAILS
SKILLS
Academic Advice, Administrative Skills, Calendar Management, Communication Skills, Data Analysis, Detail Oriented, Employee Retention, Event Management, Interpersonal Skills, Leadership, Lift/Move 20 Pounds, Logistics, Marketing, Materials Management, Multilingual, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Primary School, Process Management, Recruiting Strategy, Sales Prospecting, Secondary School, State Laws and Regulations, Team Player, Time Management, Training/Teaching, Training/Teaching Curriculum, Writing Skills
LOCATION
San Francisco, CA
POSTED
Today
Purpose: Convent & Stuart Hall is seeking a full-time enthusiastic, organized, and detail-oriented Elementary Admissions Associate to join our team to start July 1st.2026
This individual will support the admissions process for prospective families applying to our Elementary School (typically grades K-8), ensuring a welcoming and engaging experience from inquiry to enrollment.

This K-12 independent school community is under the direction of the President.Convent Elementary School serves K-8 girls, Stuart Hall for Boys serves K-8 boys, Convent High School serves 9-12 girls and Stuart Hall High School serves 9-12 boys.

The ideal candidate will support the administrative process with Pre-K through Grade 8 prospective applicants; have exemplary organizational and communications skills; and show resourcefulness, creativity, flexibility, resilience and good humor.
The candidate will support a detail oriented admissions program with a team of professionals who must plan, adapt and execute a highly personalized experience for prospective families. Other responsibilities include the management of application materials; ensuring on-time and thorough processing in our management system; supporting the design and implementation of our admissions events; and providing support for families through their application process- all while maintaining a high level of professionalism and the utmost confidentiality.

Specific Duties and Areas of Expertise Include:
Admissions Process & Family Engagement
• Serve as a point of contact for primarily prospective elementary families; respond to phone, email, and in-person inquiries in a timely and professional manner.
• Coordinate the application process including scheduling tours, interviews, assessments, and follow-up communications.
• Organize and participate in admissions events such as open houses, campus tours, information sessions, and other related events.
• Maintain accurate applicant records in the admissions database.
• Guide families through the admissions timeline and support them in completing application requirements.

Collaboration & Communication
• Collaborate closely with the Director of Admissions & Academic Guidance, the elementary admissions team, faculty, and school leadership to ensure an effective and mission-aligned evaluation of applicants.
• Communicate clearly and empathetically with internal stakeholders and prospective families to promote an inclusive and welcoming school culture.
• Prepare highly confidential applicant files for review and assist in coordinating admissions committee meetings

Marketing & Outreach
• Must be well versed in the school's mission, and its distinctive culture and curriculum.
• Assist with the creation and distribution of marketing materials tailored to prospective elementary families.
• Support all admission events at the school.
• Support the tracking and analyzing of admissions data to support strategic planning and improve recruitment and retention.

Administrative Support
• Maintain confidentiality of student records and sensitive information.
• Provide general administrative support to the Admissions Office, including calendar management, event logistics, and document preparation.
• Support other admissions-related projects as assigned by the Director.
• Support overall school needs when needs arise.

Qualifications:
  • Bachelor's degree preferred.
  • Minimum of 3 years of experience in admissions, education, organizational event planning, or related fields (preferably in a school).
  • Strong interpersonal and communication skills, both written and verbal.
  • High level of organization, attention to detail, and ability to manage multiple tasks simultaneously.
  • Warm, welcoming demeanor with a deep appreciation for working with families of various structures and backgrounds.
  • Ability to master software systems
  • Availability to work early mornings, evenings and weekends for events.
Preferred Qualities:
  • Passion for education and belief in our schools mission
  • Familiarity with the independent or private school landscape.
  • Bilingual or multilingual abilities are a plus.
  • Perform other duties as assigned by, and in support of, Director of Admissions & Academic Guidance.
The candidate will possess the following:
  • The ability to connect with students from all backgrounds to develop healthy and supportive relationships.
  • Strong interpersonal, organizational, and written and verbal communication skills.
  • The ability to collaborate easily and openly with others while also being self-directed.
  • Excellent judgment and responsiveness.
  • The ability to maintain confidentiality.
  • Possess an innovative, growth mindset.
Physical Requirements
  • Regularly lifting or carrying 1-20 lbs.
  • Regular pushing/pulling/bending/stooping/kneeling
  • Regularly climbing stairs**
  • Regularly sitting or standing 4-8 hours
  • Requires physical presence, work to be performed on campus**
  • Requires the ability to tolerate and work in a loud and active environment
  • Ability to work some evenings and weekends**
** Denotes essential functions of the position

*Salary commensurate with educational qualifications and teaching experience.

Benefits
  • The school is committed to providing competitive salaries in addition to a rich benefits package for eligible employees including:
  • Medical, dental and vision
  • Paid holiday and sick days
  • Life Insurance, LTD and AD&D
  • Retirement plan with matching contributions
  • Free lunch during the school year
  • Flexible spending plans for medical, dependent care and commuting expenses.

EEO Policy

Convent & Stuart Hall is an equal opportunity employer that does not and will not discriminate against applicants or employees on the basis of gender, race, religion, age, sexual orientation, physical/mental disability or veteran status or any other consideration protected by federal, state or local laws.

About the Company

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Schools of the Sacred Heart

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