Elementary School Administrative Asst. (Temporary)

Monday - Friday (5 Hours Per day)

Position Summary: The Elementary School Administrative Assistant serves as a welcoming, professional, and responsive point of contact for students, families, staff, and visitors. The Administrative Assistant supports daily school operations by managing front-office communication, responding to questions and requests, coordinating dismissal changes, and helping families and staff access needed resources and services.

Essential Responsibilities: Front Office & Communication Answer and direct incoming telephone calls in a professional, timely, and welcoming manner. Greet and assist students, families, staff, and visitors who contact or enter the main office. Respond to routine questions from staff, students, and families or direct inquiries to the appropriate staff member. Monitor and respond to office email and other school communication systems. Maintain a calm, helpful, and solution-focused presence in the main office. Communicate important information accurately and appropriately while maintaining confidentiality.

Student & Family Support Serve as a primary point of contact for families regarding routine school questions, procedures, schedules, attendance, transportation, and other school-related needs. Assist families in navigating school procedures and connect them with appropriate school personnel when additional support is needed. Support students who come to the main office and ensure they are connected with the appropriate staff member. Maintain a welcoming and respectful environment for all students and families.

Dismissal & Student Transportation Receive and document parent/guardian requests for changes to a student''s dismissal plan. Verify dismissal changes according to school procedures before communicating changes to classrooms or dismissal staff. Maintain accurate dismissal records and communicate changes clearly and promptly. Coordinate with teachers, dismissal staff, transportation personnel, and administrators to ensure students are dismissed safely and appropriately. Address dismissal questions and concerns from families and staff.

Administrative & Office Support Receive, distribute, and organize school correspondence and materials. Support administrators and staff with routine clerical and administrative tasks. Maintain confidentiality of student, family, and staff information. Assist with school-wide events, meetings, registration, and other activities as needed. Follow all school, district, and safety procedures.

Professional Expectations The Administrative Assistant is expected to: Provide exceptional customer service to students, families, and staff. Communicate clearly, respectfully, and professionally. Exercise sound judgment when responding to questions and concerns. Maintain confidentiality and handle sensitive information appropriately. Prioritize tasks effectively in a busy school environment. Demonstrate patience, flexibility, and a positive attitude. Work collaboratively with the other administrative assistants, building administrators, teachers, support staff, students, and families. Contribute to a welcoming, safe, and supportive school environment.

Reports to: Principal and/or designated school administrator.