Elementary Secretary (10011)

ELEMENTARY SECRETARY

LOCATION: Marrion Elementary

REPORTS TO: Principal

DEPARTMENT: Elementary

Hours / Work Times

8.0 hrs/day (7:00 a.m. - 3:30 p.m. includes 30 minute unpaid lunch)

213 Days Per Year (Follows 213B calendar)

Primary duties will be payroll/budget.

Marrion Elementary is a Dual Language (English/Spanish) Immersion school. Bilingual applicants are encouraged to apply.

A valid First Aid/CPR card must be submitted to Classified Personnel within 45 days of hire. Only courses with a "hands-on" component taught by a certified instructor are acceptable.

Position Duration: Permanent

Classification Group: Secretarial Class II

Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule

Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
• Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints. Click here for Fingerprinting Services.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:

The Elementary Secretarial position functions as an office manager in the building making sure that student, staff, building, district, and community needs are being met in a timely manner.

ESSENTIAL FUNCTIONS:

• Communicate effectively with staff, students, and the general public in person, by telephone, via E-mail, and in writing.
• Maintain daily attendance by recording all call-ins and tardies.
• Record and report any contagious diseases to Special Services on a weekly basis.
• Maintain Associated Student Body (ASB) and General Fund budget accounts, including revolving funds and school store accounts.
• Initiate purchase orders and receipt all supplies.
• Perform filing and maintenance to include student academic files, health/immunization files, and general office files.
• Monitor health room activities, including performing first aid, supervising volunteers in first aid procedures and safety measures, keeping health room stocked with supplies, contacting parents in case of injury or illness, completing accident reports, excluding c children for communicable diseases, dispensing medications to students, and working with the district nurse.
• Operate the intercom, calling students for dismissal and/or assisting with announcements.
• Distribute and respond to daily mail when appropriate.
• Operate all general office equipment, including the computer.
• Train and coordinate duties of parent notification staff
• Maintain substitute and classified time sheets and all leave forms for staff and submit to Sub Office/Payroll in a timely manner.
• Answer the telephone, transferring calls, forwarding messages and answering inquiries when appropriate.
• Greet and assist all persons who enter the building in a positive manner.
• Maintain various building records, including monthly enrollment count, Instructional Resource Center (IRC) records, free and reduced meal records, forward records of withdrawn students, process new student information, and submit computerized reports as needed.
• Register students and confer with Principal to determine class placement.
• Perform voter registration.
• Perform various typing/keyboarding, including bulletins, forms, handbooks, letters/memos, and reports.
• Coordinate substitute requests with staff and Substitute Office.
• Perform First Aid/CPR when necessary.

OTHER RESPONSIBILITIES:

• Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

Vision (66-100%)

Hearing (66-100%)

Speaking (66-100%)

Bending (Up to 33%)

Standing (33-66%)

Sitting (33-66%)

Writing (66-100%)

Pushing (Up to 33%)

Pulling (Up to 33%)

Use of hands and/or arms for repetitive motion (33-66%)

Lifting/Carrying Up to 50 lbs.

(33-66%)

Acceptable Attendance

MENTAL DEMANDS REQUIRED:

Reading Documents

(66-100%)

Problem Solving

(66-100%)

Confidentiality

(66-100%)

Verbal Communication

(66-100%)

Written Communication

(66-100%)

Multiple Concurrent Tasks

(66-100%)

Constant Interruptions

(66-100%)

Math (33-66%)

Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.

(66-100%) = Continuously

(33-66%) = Frequently

(Up to 33%) = Occasionally

TOOLS AND EQUIPMENT NECESSARY:

Computer/laptop, typewriter, telephone, 10-key calculator, copy machines, and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

(Testing may be required.)

• Typing/keyboarding skills of 50 wpm.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to communicate effectively both verbally and in writing.
• A minimum of two years of experience in a related field or equivalent training.
• Demonstrated ability to perform basic bookkeeping.
• Must be able to acquire a working understanding of account codes for payroll purposes.
• Demonstrated ability to perform independently.
• Problem solving skills required.
• Must possess a good math aptitude.
• Demonstrated ability to perform on the computer using Windows environment and related applications.
• Must be able to work with constant interruptions in a positive manner.
• Must possess a current First Aid/CPR card, or be able to acquire within 45 days.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Nondiscrimination Statement:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Cale Piland

Title IX Coordinator

Director of Student Services

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: 360-604-4430

Caleb.Piland@evergreenps.org

Tai Phong

Section 504/ADA Coordinator

Health Services Manager

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: 360-604-6711

Tai.Phong@evergreenps.org

Danny Orrantia

Civil Rights Compliance Coordinator

Senior Director of Human Resources

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: 360-604-4014

Daniel.Orrantia@evergreenps.org

Shane Gardner

HIB Coordinator/

Gender Inclusivity

Director of Safety & Security

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: 360-604-4066

Shane.Gardner@evergreenps.org