Elementary Secretary/Administrative Assistant

Reports To: Building Administration/Superintendent

Campus: Elementary

Wage/Hour Status: Exempt

Length of Contract: 205

PRIMARY PURPOSE: The School Secretary serves as the first point of contact for students, parents, staff, and visitors and is responsible for ensuring the efficient day-to-day operation of the school office. This position provides clerical, organizational, and communication support to the principal, teachers, students, and families while maintaining a welcoming and professional office environment.

QUALIFICATIONS:

Education/Certification:

High school diploma or GED. A minimum of 60 college hours, or pass Praxis paraprofessional exam

Special Knowledge/Skills:

• Strong customer service and problem-solving skills
• Ability to remain calm under pressure and manage multiple priorities
• Experience working with children and families

Experience:

• Previous office or administrative experience preferred
• Experience working in a school setting preferred

MAJOR RESPONSIBILITIES AND DUTIES:

• Manage daily front office operations and maintain an organized, efficient workspace
• Answer and direct incoming phone calls in a professional and courteous manner
• Greet students, parents, visitors, and staff entering the school office
• Maintain visitor sign-in/sign-out procedures and campus security protocols
• Sort and distribute incoming mail, packages, and school correspondence
• Support student dismissal and transportation communication
• Serve as liaison between school administration, staff, families, and the public
• Prepare and distribute letters, newsletters, memos, and school announcements
• Assist with school social media updates, website notices, or messaging platforms as assigned
• Provide clerical support to the principal and instructional staff
• Maintain calendars for school events and administrative activities
• Assist with substitute teacher coordination and daily coverage needs
• Maintain confidentiality of student, personnel, and school records in accordance with district, state, and federal guidelines
• Assist with state reporting and data entry requirements
• Maintain filing systems, both digital and physical
• Support compliance with school and district policies
• Other duties assigned by principals.

WORKING CONDITIONS:

Mental Demands:

Maintain emotional control under stress and effectively multitask.

Physical Demands:

Frequent standing, stooping, bending, pulling and pushing; move small stacks of textbooks, media equipment, desks, and other classroom equipment