Emergency Manager

This job classification has been designated as a safety sensitive job classification in accordance with the Oklahoma Medical Marijuana and Patient Protection Act, 63 O.S., § 427.1 et seq., (OSCN 2019), effective August 29, 2019. This means employees in this job classification can be subject to disciplinary action up to and including termination if they test positive for marijuana components or metabolites, even if they possess a medical marijuana license.

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Education and Experience: Bachelor's degree in Emergency Management, Public Administration, Homeland Security, or a related field. Master's degree in a related field preferred. Five or more years of experience in emergency management or similar public safety roles. Experience in interagency planning, hazard mitigation, large‑scale event coordination and working within Oklahoma emergency management systems or municipal government preferred.

License and Certifications: Valid Oklahoma driver's license and satisfactory motor vehicle record (out-of-state applicants must obtain an Oklahoma Driver's license. FEMA ICS/NIMS certifications (ICS 100, 200, 700, 800 required). Oklahoma Certified Emergency Manager (OCEM) or ability to obtain certification, requiring two years of emergency management experience within Oklahoma and completion of required training. IAEM Certified Emergency Manager (CEM) preferred.

Knowledge: Knowledge of emergency management software, alert and notification systems, GIS tools, and public safety communication systems.

Skills: Strong leadership, coordination, communication, and analytical skills. Ability to work under pressure, manage multiple priorities, and respond to emergencies outside regular hours. skilled in anticipating needs of the organization and community; takes proactive steps to meet needs and problem-solve.

DUTIES AND RESPONSIBILITIES:

Program Administration

Direct and manage the City's Emergency Management Program, including development, annual review, and maintenance of the Emergency Operations Plan (EOP), Hazard Mitigation Plan, and Continuity of Operations Plan (COOP). Ensure the City's emergency plans meet or exceed federal regulatory requirements under NIMS and ICS. Coordinate with city departments, local jurisdictions, county officials, state agencies, community partners, and federal entities such as FEMA.

Emergency Operations Center (EOC) Management

Maintain the City's EOC in a constant state of readiness, including equipment, layout, and operational procedures. Activate and manage EOC operations during emergencies.

Training & Exercises

Develop and conduct training, drills, tabletop exercises, and full‑scale operations to validate emergency plans. Provide community education on emergency preparedness through presentations, public events, and media communications.

Response & Recovery Coordination

Serve as the City's subject matter expert during emergency activations; conduct and coordinate damage assessments and post‑incident reviews. Manage documentation and submission of federal and state reimbursement claims.

Grant & Budget Administration

Identify, pursue, and manage emergency preparedness grants, ensuring compliance with federal and state grant requirements. Prepare and manage annual budget proposals for emergency management operations.

Inter-Department and Interagency Coordination

Coordinate among all departments within the city to identify needs in advance of disasters and closely manage/coordinate response following an event. Collaborate closely with the Oklahoma Department of Emergency Management and other agencies (colleges and universities, public schools, county, public hospitals, etc.) to ensure statewide compliance and continuity. Works closely with the Office of Communications to prioritize effective public information or instruction for the community before, during and after emergency events. Performs miscellaneous job-related duties as assigned.

WORKING CONDITIONS: Work is performed both in an office setting and outdoors in all weather conditions. Work may involve exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and loud noises. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and humid conditions or airborne particles. The noise level in the work environment is usually quiet in the office and moderate to loud in the field.

Mental and Physical Abilities: Ability to maintain regular, predictable and punctual attendance. Establishing and maintaining effective working relationships with City staff, other local governmental officials, citizen volunteers, and outside public and private agencies. Ability to evaluate emergency situations and recommend courses of action. Job routinely requires minimal physical activity, although moderate activity may be required during the inspection of emergency systems, and coordinates emergency and non-emergency resources as required. Make rapid, correct decisions in potentially high-pressured situations. Ability to lift and carry moderately heavy (25-50 lb.) materials, supplies, and equipment occasionally.

Additional Information: Selected applicant must pass extensive background investigation, physical examination, drug screen.