EMF Cash Management Accountant

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Job Title

EMF Cash Management Accountant

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Job ID

87401

Location

UCSB Campus

Full/Part Time

Full Time

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Job Posting Details (External)

Position Number: 41253290

Payroll Title: GEN ACCOUNTANT 2 (007736)

Job Code: 007736

Job Open Date: 7/9/2026

Application Review Begins: 7/24/2026

Department Code (Name): CTLR (CONTROLLER)/Business & Financial Services

Percentage of Time: 100%

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 19

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $29.74 to $35.92/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.74 to $51.29/hour.

Work Location: Student Affairs & Admin Svs - 3201B

Working Days and Hours: M-F 8am - 5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

BFS supports a hybrid agreement for this position and will continue to do so as long as it makes sense for the position and meets the campus policies.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

In support of the UCSB Mission and UC Statement of Ethical Values, Business and Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the EMF Cash Management Supervisor, the Incumbent is responsible for extramural funds related accounts receivable collection and the monthly close of PGM. The EMF Cash Management Accountant is responsible for managing professional relationships with other EMF Accountants, departments, PIs, and partners, and personal workload to ensure office service levels are achieved, by using basic professional concepts to adhere to university and office policies and procedures and resolving routine problems of a repetitive nature. #LI-KA1

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training with 21 credit hours in accounting.
• 1-3 years Performing accounting analyst, professional accounting, accounting systems or auditing duties at a level of responsibility equivalent to a General Accountant, including AR/AP experience, fund accounting knowledge, or equivalent combination of education, training and experience.
• 1-3 years Computer proficiency is required. Word processing, spreadsheet, and computerized accounting system experience are essential to this position.

Preferred Qualifications:

1-3 years Experience in a university setting and/or Institute of Higher Learning working with Extramural Accounting.

Special Conditions of Employment:

• Occasional overtime and limited vacation during fiscal year end.
• Satisfactory criminal history background check
• Candidates must be legally authorized to work in the United States without the need for employee sponsorship.
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 40% Accounts Receivable Collections - Under the general supervision of the EMF Cash Management Team Lead, provide customer-oriented, value-added sponsored award collection services for significant past-due accounts by following established office procedures to: -Responsible for the effective management of assigned sponsored project receivable to ensure accurate handling of past due/delinquent accounts and to aggressively follow-up on this population of items. -Work with Office of Research units for nonpayment due to contractual dispute and follow-up on actions by the Office of Research or Legal Counsel. -Recommend for payment plans and write-off in accordance with office policies and procedures and if approved, record write-offs when awards are deemed uncollectable. -Respond professionally and timely to inquiries from sponsors regarding collection notices.
• 20% PGM Monthly Close - Under the general supervision of the EMF Cash Management Team Lead, timely and properly close PGM each month by following established office procedures to: -Clear all unprocessed costs in PGM, coordinating with other units as appropriate. -Update PGM accounts, as appropriate, or provide alternative sources to enable related transactions to clear in other systems, e.g., Accounts Payable, ITC, General Ledger, UCPath. -Ensure all PGM processes have fully executed before period close. -Resolve UCOP interface issues. -Idenitfy systematic issues and recommend solution to EMF Cash Management Lead, EMF Manager, and PGM Business Analyst.
• 30% Planning and Organzing - -Responsible for quality control review of own work, especially as required before key tasks identified in office procedures. -Responsible for meeting published service level agreements of office. -Accountable for adherence to office procedures, including adopting changes in procedures in a timely manner after training. -Effectively communicate with varying levels of staff/management and with various groups in a thorough and timely manner; effective communication includes coherently expressing accounts receivable and accounting concepts; establishing and adhering to deadlines; providing comprehensive explanation and status of issues. -Responsible for review of and appropriate interpretation of award documents, including related to federal or university policy or regulation, to ensure appropriate professional judgements are made throughout the account receviable process. -Responsible for monitoring assigned workload, including balancing various competing tasks, significant volume of transactions, and adherence to strict deadlines; escalating issues to their supervisor in a timely fashion for assistance with resolution. -Responsible for managing their ServiceNow box, including ensuring all communication are processed through ServiceNow. -Accountable for apprising EMF Cash Management Lead, and EMF Manager, as appropriate, of departmental/sponsor/partner inquiries/problems/issues, in a timely manner. -Responsible for maintaining basic knowledge of key UCSB Research Administration and Financial Systems, including OFC (PGM, ITC, RTR), ORBiT, Transact, and FinHub.
• 10% Other - -Attend training workshops toward present and future career development and participate in staff meetings. -Participate in post-award management training programs for campus personnel as assigned. -Assist with the updating and maintenance of campus and office policies, procedures, job aids, training, forms, and similar documentations as assigned. -Contribute to the implementation of special projects or committees when assigned. -Backup of EMF Cash Management Accountant 1. -Other duties as assigned by supervisor or manager.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.

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