Employment Experiences Operations Assistant

Employment Experiences Operations Assistant

Provide program and clerical support for the Employment Experiences Office. Assist college employees and on and off campus student workers with student employment operations. This position functions on campus and in office to best serve our stakeholders. Remote work is unavailable.

Department

Employment Experiences / Enrollment Management

Classification

Part-Time [0.5 FTE]; hourly, non-exempt, in-person

Essential Functions

• Responsible for many day-to-day operations of the Student Employment Office.
• Collecting and processing federal, state, and college student employment forms, such as I-9's, W-4's, student employment contracts, timecards, etc. in accordance with the rules and regulations of the College, EE Office and Federal and state governments.
• Assisting students and supervisors with technology functions including timesheet submissions, reporting, tracking and troubleshooting in myBC and ADP.
• Responsible for resolution of student and employer problems/questions through phone calls, emails, and walk-in traffic.
• Responsible for maintaining and updating files and record keeping systems.
• Working closely with the Business Office while utilizing the technology systems to ensure all student employees are paid properly and on time.
• Reviewing student enrollment reports to confirm student hire eligibility.
• Assist in ensuring compliance with all relevant college, state and federal regulations/policies regarding student employment.
• Supervise and train student staff. This includes assigning tasks, scheduling hours, and overseeing daily functions.
• Assist in providing training for student supervisors.
• Understand basic procedures/regulations of Payroll and Human Resources and enforce those procedures/regulations in relation to student employees.
• Assist as needed in other events or operations of the Employment Experiences office.
• Support the mission, vision, and values of Bethel College.
• Satisfy the duties of a Mandated Reporter relating to Title IX and the Bethel College Equal Opportunity, Harassment, & Non-Discrimination Policy and Procedures (as directed following the completion of basic employee training).
• Other related duties as assigned.

Supervisory Responsibility

• Hire, train, schedule and coordinate the work of student employees.

Education and/or Experience

• High school graduate or equivalent.
• Minimum of four years of relevant work experience.

Certifications, Licenses, Registrations

• Valid driver's license.

Skills Required

• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize and prioritize own work and coordinate work activities of others to meet deadlines.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications

• Associates Degree of higher and/or Higher Education experience.
• Experience in Student Employment procedures; working knowledge of federal and state labor laws.
• Supervisory experience.
• Training experience.
• Experience in customer service.

Physical Demands

• Minimal lifting (up to 40 lbs.) and reaching.
• Operates a computer and other office productivity machinery, such as telephone, calculator, copy machine, and printer for extended periods of time.
• Moving about to accomplish tasks or moving from one classroom or building location to another.
• Ascending and descending stairs.
• Ability to perform tasks both sitting and standing for extended periods of time.
• Ability to function well in a standard office setting.
• Medium/indoor work environment.

Work Environment and Conditions

All the essential job functions are subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation. This position description is not all-inclusive and may change at the option of the (supervisor or department head). Any major change will result in the position being reviewed for reclassification.

I acknowledge that I have read this job description, understand the expectations of this position, and can perform the essential functions of this position with or without accommodation.

Application Information

Please complete a Bethel College application and upload a cover letter, resume, and three references with contact information.

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Bethel College does not discriminate in its employment practices or in its educational programs or activities on basis of race, religion, color, sex/gender, pregnancy, political affiliation, religion, creed, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability (including perceived disability), age, marital status, sexual orientation, gender identity, gender expression, veteran or military status (including disabled veteran, recently separated veteran, active duty wartime or campaign badge veteran, and Armed Forces Service Medal veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state, or federal law. The College also prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Reports of misconduct, questions regarding Title IX, and concerns about noncompliance should be directed to the Director of Human Resources & Compliance (Title IX Coordinator). For a complete copy of the policy or for more information, please contact the Director of Human Resources & Compliance (Title IX Coordinator) at titleixcoordinator@bethelks.edu or (316) 284-5248 or the Assistant Secretary of Education within the Office for Civil Rights (OCR). Both the applicable Bethel College Policy and further information is available online.