Energy Executive Administrative Assistant

Innovative Ag Services

Hubbard, IA

JOB DETAILS
SALARY
$24–$28
SKILLS
Accounting, Administrative Skills, Agriculture, Billing, Communication Skills, Contract Management, Data Management, Document Management, Documentation, Executive Assistant Skills , Insurance, Inventory Levels, Inventory Management, Leadership, Material Moving, Microsoft Excel, Microsoft Office, Microsoft Word, Operational Support, Operations, Presentation/Verbal Skills, Reconciliation, Reporting Skills, Spreadsheets, Telephone Skills, Writing Skills
LOCATION
Hubbard, IA
POSTED
1 day ago

This role will play a crucial part in ensuring the smooth daily operations of our Energy Department, providing vital administrative support and managing essential documentation. This position reports directly to the VP of Energy and works closely with the Assistant Manager and the IAS team of Energy drivers.


Key Responsibilities:

  • Financial & Billing Support: Manage and code Cardtrol cards, assist with monthly payment plans, handle billing for service tickets, LP, and refined products, and reconcile LIHEAP payments and records.
  • Documentation & Compliance: Create and file tank leases, file leak tests, work with PMMIC insurance for Cardtrol compliance, input and file contracts, organize yearly propane contracts, and manage yearly right-to-know propane letters.
  • Data Management: Manage LP monitors in the Neevo website, maintain a monthly inventory spreadsheet, and add/edit information in Tank Master.
  • Reporting & Analytics: Generate essential reports for drivers, including Degree Day listings, Contract Balances, and Account Balances.
  • Administrative & Operational Support: Pull and bill Cardtrols, keep driver files up to date for efficient tracking, answer phones to relay calls, messages, and orders, match the bills of lading with invoices for commercial transport, and perform other duties as directed.
  • Other clerical support as needed for the department.

Knowledge, Skills & Abilities

  • An associate's degree in general studies and/or an associate's degree in accounting
  • Proficiency in Microsoft Office programs, including Word and Excel.
  • Outstanding verbal and written communication skills with the ability to articulate complex information clearly and concisely to diverse audiences, including senior leadership, internal teams, and external stakeholders.

Physical Requirements/Environmental Adaptability:

  • Requires static strength to lift, push, pull, or, on occasion, carry objects with a minimum weight of 50 pounds.  Also, flexibility to bend, stretch, twist, or reach with your body, arms, and/or legs.  Some tasks involve repetitive motion.
  • Agricultural Environment – Possible exposure to seasonal weather, outdoor conditions, and agricultural products.

About the Company

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Innovative Ag Services

Innovative Services started in 2004 in the Green Bay, Wisconsin area with the mission and vision to give those with developmental disabilities the best quality of life in the community. Innovative Services has continued to grow throughout the state of Wisconsin, with regional administrative offices in Green Bay, Appleton, Stevens Point, La Crosse and Superior. Although the organization started out working primarily with individuals with developmental disabilities, we don’t have a rigid approach and have expanded our supports to people of all ages with varying needs.

The company was founded on a desire to provide a safe and healthy environment for individuals needing flexible, accessible and self-directed supports while creating opportunities for maximum independence through every service offered. Fulfilling this mission depends on a continuing vision and pursuit of quality service by our team of employees who use their energies and collective talents to make a difference every day.

To provide a “possibility for every person” with an ever-evolving approach to care, each service or support provided by our employees, caregivers, family members or friends must rely upon someone utilizing their own talents, resources, energies and ideas for improvement. Fulfilling our corporate mission depends on shared visions, a never-ending pursuit of quality and a team of qualified individuals who never doubt that thoughtful, committed people can change lives for the better.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Healthcare Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Employee Events, Life Insurance
FOUNDED
2004
WEBSITE
http://www.isiinc.org