Eng Supp Spec 3 - Engineering Operations Specialist

First Tek, Inc.

Vancouver, WA

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JOB DETAILS

SKILLS

Adobe Acrobat, Adobe Flash, Analysis Skills, Application Programming Interface (API), Billing, Budgeting, Business Solutions, Capital Expenditure (CAPEX), Commodity Management, Conferences, Construction, Construction Projects, Contract Management, Customer Support/Service, Database Administration, Delivery Driving, Design Document, Distribution Warehousing, Documentation, Driver's License, Federal Contracts, Federal Laws and Regulations, Government, IRC (Internet Relay Chat), Interpret Regulations, Inventory Management, Logistics, Logistics Management, Materials Engineering, Materials Management, Materials Tracking, Microsoft Access Database, Negotiation Skills, Operations Processes, Optical Transceivers, Organizational Development/Management, Performance Reviews, Policy Development, Problem Solving Skills, Procedure Development, Product Reviews, Progress Reports, Project Design, Project Engineering, Project/Program Management, Purchasing/Procurement, RTF, Record Keeping, Regulatory Submissions, Reimbursement, Reporting Skills, Resource Management, Risk, Risk Management, Seminars, Standard Operating Procedures (SOP), Statement of Work (SOW), Supply Chain, Technical Operations, Testing, Training/Teaching, United States Department of Energy (DOE), Willing to Travel, Wireless Communications

LOCATION

Vancouver, WA

POSTED

4 days ago

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Utilize Bonneville Enterprise System (BES) and Asset Suite regularly for obtaining catalog information on materials, ordering materials, checking status on Material Requests (MRs) for engineers and technicians, and to obtain all relevant information regarding materials.

Run reports in BES for material status and overall material counts per engineer and technician requests as well as to check accuracy via comparison with the Access databases.

With oversight and approval from the BPA Manager:

Review and understand structure and tower lists, fiber installation sheets, and design drawings in hard copy, Excel, and PDF formats.

Develop and maintain Access databases for each project and input interpreted information from design documents into each project Access database.

Produce reports itemizing specific materials and structure and hardware assemblies required for each structure / tower site for all the structures / towers on each project.

Coordinate with engineers and technicians to verify that reports are accurate via engineer and technician review and produce final reports in PDF and / or RTF format for distribution to warehouse personnel, BPA Transmission Line Maintenance (TLM) crews, and contractor construction crews.

Develop and maintain project books with applicable emails, drawings, tables, lists and notes as official records of materials and assemblies needed and ordered for each project. Keep engineers, technicians, and commodity managers informed of progress via project reports and Material Requests (MRs).

Create MRs and submit MRs to engineers and technicians to review and edit the requests as needed.

Approve the MRs with the engineer's and / or technician's concurrence.

Document and file the MRs within the project books along with all other project emails and documentation to keep an accurate record of the project history.

Maintain work group server databases and project directory folders to enable select viewing during project design and construction and broad viewing after project construction has been completed.

Perform routine maintenance on materials database, compressing and updating as needed for greater efficiency and accuracy.

Assist in the resolution of issues related to material procurement and delivery, such as follow-ups on general shop materials or specific items

Manage and track material orders, including reviewing ship notices, following up on delayed or missing shipments, and coordinating with suppliers and internal teams

Review and implement updates to standard operating procedures and technical specifications related to material ordering

Create, update, and store standard material assemblies lists in the Access master database program for efficiencies in material ordering.

Review standard design drawings, comparing revision dates with latest Access database information.

Review project documents, adjusting the Access master database and BES as needed to update any changes.

Create new BES catalog identification numbers (CAT IDs) and utilize the new CAT IDs in future material requests for material ordering efficiency.

Maintain and update two official sets of engineering standard books on assemblies for conductor, guying, counterpoise, poles/structures, and other hardware drawings.

Utilize ProjectWise to obtain drawings for review and comparison to update the Access master database assemblies and / or create new assemblies for material ordering efficiency.

Assist and guide other team members on material ordering coordination.

Provide ongoing training to Project Engineers (Both BPA and contractors) on the MR process

Schedule and coordinate organization's quarterly Materials Summit Meeting. Responsibilities include compiling presentation materials and making all required arrangements, including room reservations, technical needs such as LiveMeeting or videoconferencing reservations, and any additional requirements.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

A degree in Business Management, Logistics Management, Engineering or a closely related technical field is preferred.

10 years of experience is required.

Experience must be consistent with the specific requirements of engineering operations and progressively technical in nature. Individual must be capable of applying a diversified knowledge of principles and practices in assigned technical areas.

Required Technical Skills & Experience (required on matrix)

Intermediate experience with MS Access or similar system; sufficient to develop and maintain project databases

Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control

5+ years supply chain and/or logistics experience

Preferred Skills & Experience (optional on matrix)

Enterprise Business Systems like Asset Suite or similar system experience

ProjectWise or similar system experience

Demonstrated understanding of business and management principles involved in resource allocation, production methods, and coordination of people and resources.

Experience working with transmission line hardware and structural materials at voltages above 69-kV.

Familiarity with procurement and/or materials ordering systems

Additional Requirements (not required on matrix)

Valid U.S. Driver's License is required.

First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification.

PPE Requirements

White Hard Hat

Eye Protection

Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.

Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with BPA Safety and Health Policy for work on or near an energized facility.

User Type:

Rare: Intended for workers who will work less than 5 days per month in substations or around energized electrical equipment.

Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.

Hazards & Risks

Assignment requires occasional walking on uneven terrain and occasional site visits to construction sites or warehouses.

Assignment also requires normal office place hazards

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:

Arc Flash PPE Requirements

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by

Asset Suite

BPA

Shock & Arc Flash Awareness Training with Refresher

2 hours

BPA

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager's acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as "voting” members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW's, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA's process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to "interpret” regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.

Page 4 of 4 F_0121_API_TEMPLATE_030626
*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Engineering Support Specialist 3 – Engineering Operations Specialist

Work Group Location

Vancouver, WA

Specialty

Material Coordinator

Offsite Work Eligibility*

Routine Telework Eligible

Organization

TELP

Number of Days Onsite

1-2 days per Week

Hours

Full-Time, up to 40 hours

Additional Information

Additional onsite days may be required based on training / project / workload needs or as requested

Overtime

5% anticipated

On-Call

No Enter brief description

Travel

Up to 10% of travel to field locations

FN Status

NOT open to Foreign Nationals

* Current telework, remote work and onsite support is based on BPA's business needs and is subject to change or termination at any time..

OVERVIEW

Assignment

This contract Engineering Support Specialist 3 – Engineering Operations Specialist assignment will provide engineering coordination support to engineers and technicians in the Transmission Engineering organization (TEL), primarily for Project Engineering (TELP), but also for the Line Maintenance Support (TELM), Structural Design (TELD), and Transmission Line Design (TELC) organizations within *** (BPA). This position will coordinate material ordering for capital and expense transmission line projects, as well as develop material by location lists, create/submit material requests (MRs) and maintain materials database

Organization

Project Engineering provides project engineering support, analysis, and expertise associated with the design and maintenance of BPA transmission lines and related projects, as well as some direct project management. Specific areas of responsibility include new transmission and fiber optic construction projects, line upgrades, maintenance support, customer service projects, modifications of existing line facilities, BPA's wireless program and direct support to its Planning and Maintenance functions.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Utilize Bonneville Enterprise System (BES) and Asset Suite regularly for obtaining catalog information on materials, ordering materials, checking status on Material Requests (MRs) for engineers and technicians, and to obtain all relevant information regarding materials.

Run reports in BES for material status and overall material counts per engineer and technician requests as well as to check accuracy via comparison with the Access databases.

With oversight and approval from the BPA Manager:

Review and understand structure and tower lists, fiber installation sheets, and design drawings in hard copy, Excel, and PDF formats.

Develop and maintain Access databases for each project and input interpreted information from design documents into each project Access database.

Produce reports itemizing specific materials and structure and hardware assemblies required for each structure / tower site for all the structures / towers on each project.

Coordinate with engineers and technicians to verify that reports are accurate via engineer and technician review and produce final reports in PDF and / or RTF format for distribution to warehouse personnel, BPA Transmission Line Maintenance (TLM) crews, and contractor construction crews.

Develop and maintain project books with applicable emails, drawings, tables, lists and notes as official records of materials and assemblies needed and ordered for each project. Keep engineers, technicians, and commodity managers informed of progress via project reports and Material Requests (MRs).

Create MRs and submit MRs to engineers and technicians to review and edit the requests as needed.

Approve the MRs with the engineer's and / or technician's concurrence.

Document and file the MRs within the project books along with all other project emails and documentation to keep an accurate record of the project history.

Maintain work group server databases and project directory folders to enable select viewing during project design and construction and broad viewing after project construction has been completed.

Perform routine maintenance on materials database, compressing and updating as needed for greater efficiency and accuracy.

Assist in the resolution of issues related to material procurement and delivery, such as follow-ups on general shop materials or specific items

Manage and track material orders, including reviewing ship notices, following up on delayed or missing shipments, and coordinating with suppliers and internal teams

Review and implement updates to standard operating procedures and technical specifications related to material ordering

Create, update, and store standard material assemblies lists in the Access master database program for efficiencies in material ordering.

Review standard design drawings, comparing revision dates with latest Access database information.

Review project documents, adjusting the Access master database and BES as needed to update any changes.

Create new BES catalog identification numbers (CAT IDs) and utilize the new CAT IDs in future material requests for material ordering efficiency.

Maintain and update two official sets of engineering standard books on assemblies for conductor, guying, counterpoise, poles/structures, and other hardware drawings.

Utilize ProjectWise to obtain drawings for review and comparison to update the Access master database assemblies and / or create new assemblies for material ordering efficiency.

Assist and guide other team members on material ordering coordination.

Provide ongoing training to Project Engineers (Both BPA and contractors) on the MR process

Schedule and coordinate organization's quarterly Materials Summit Meeting. Responsibilities include compiling presentation materials and making all required arrangements, including room reservations, technical needs such as LiveMeeting or videoconferencing reservations, and any additional requirements.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

A degree in Business Management, Logistics Management, Engineering or a closely related technical field is preferred.

10 years of experience is required.

Experience must be consistent with the specific requirements of engineering operations and progressively technical in nature. Individual must be capable of applying a diversified knowledge of principles and practices in assigned technical areas.

Required Technical Skills & Experience (required on matrix)

Intermediate experience with MS Access or similar system; sufficient to develop and maintain project databases

Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control

5+ years supply chain and/or logistics experience

Preferred Skills & Experience (optional on matrix)

Enterprise Business Systems like Asset Suite or similar system experience

ProjectWise or similar system experience

Demonstrated understanding of business and management principles involved in resource allocation, production methods, and coordination of people and resources.

Experience working with transmission line hardware and structural materials at voltages above 69-kV.

Familiarity with procurement and/or materials ordering systems

Additional Requirements (not required on matrix)

Valid U.S. Driver's License is required.

About the Company

First Tek, Inc.

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