Engineering Administrative Assistant-1495237

Job Title: Engineering Administrative Assistant

Job Description

This role provides critical administrative and operational support to a production engineering department focused on final assembly and new model preparation at North America Manufacturing Centers. The Engineering Administrative Assistant enters, tracks, and manages requisitions and purchase orders, maintains budget and spend management tools, and supports asset tracking in alignment with accounting rules. The position requires a highly organized, detail-oriented professional who is proficient in Microsoft Office, especially Excel, and who can effectively support engineering teams in a fast-paced, professional office environment.

Responsibilities

• Enter, track, and manage engineering requisitions in the appropriate systems to ensure accurate and timely processing.
• Enter, track, and manage purchase orders to support engineering activities and departmental operations.
• Prepare, update, and maintain Ringi budget update reports to support operating budget tracking and visualization.
• Maintain and update Excel-based tracking files to monitor requisitions, purchase orders, budgets, and related engineering activities.
• Update and manage the Ringi spend management database, including maintaining links and ensuring data accuracy.
• Update and maintain the technical assistance manpower database to reflect current resource allocation and support needs.
• Track operating budgets, visualize spending, and manage budget information to support effective financial oversight for the department.
• Support the tracking of assets created through internal systems, ensuring all assets are recorded accurately and maintained in alignment with accounting rules.
• Assist with asset determinations based on established accounting guidelines and rules.
• Identify and support administrative process improvements to enhance efficiency and accuracy within the department.
• Create, maintain, and track administrative assets and documentation, including document control and filing activities.
• Provide general administrative support to the engineering team, including scheduling, calendar management, and coordination of meetings as needed.
• Support the Production Engineering Assembly department's objectives related to assembly process and equipment development for new model launches, refurbishment projects, and continuous improvement (Kaizen) initiatives.
• Communicate effectively with engineering staff and other stakeholders to ensure clear understanding of administrative processes and requirements.
• Learn and use new business databases and applications to support administrative and engineering functions.

Essential Skills

• Associate's degree in business administration, accounting, finance, management, or equivalent experience in an administrative position in a business environment.
• Experience working with Microsoft Office products.
• Proficiency in Microsoft Excel, including the ability to quickly create formulas, manage spreadsheets, and develop charts and graphs.
• Strong typing skills with a speed of 60 or more words per minute.
• Ability to communicate effectively in a professional office environment, both verbally and in writing.
• Proficiency in learning and using new databases and business applications.
• Experience in administrative support, including document control and file management.
• Ability to work up to 20% overtime when required.
• Experience using Microsoft Office, including Word, Excel, and other related tools.
• Familiarity with administrative assistant responsibilities and general office administration.

Additional Skills & Qualifications

• Experience with SAP Ariba or similar procurement and spend management systems.
• Japanese language proficiency.
• Experience in document control, file clerk responsibilities, or similar roles.
• Background or coursework in business or related fields.
• Experience supporting engineering or technical teams in a business environment.
• Strong attention to detail and organizational skills, particularly in handling financial and asset tracking data.
• Ability to identify and contribute to administrative process improvements.

Work Environment

This position is based on-site in a professional office environment within a production engineering facility. The role supports a final assembly production engineering department focused on new model preparation, refurbishment, and continuous improvement activities. The position sits in a new production engineering and manufacturing center building and requires regular collaboration with engineering teams and other office staff. Work is primarily computer-based, using Microsoft Office (especially Excel), business databases, and procurement systems such as SAP Ariba. The role may involve periods of overtime, with an expectation of up to approximately 12-20% overtime depending on business needs. The environment emphasizes professionalism, accuracy, and teamwork in support of engineering and operational objectives.

Job Type & Location

This is a Contract position based out of Princeton, IN.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Princeton,IN.

Application Deadline

This position is anticipated to close on Jun 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.