Engineering Administrative Assistant - Contract

TalentBurst, Inc.

Canton, NY

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JOB DETAILS

SALARY

$23.33–$24.13 Per Hour

SKILLS

Administrative Skills, Analysis Skills, Budget Management, Calendar Management, Capital Expenditure (CAPEX), Capital Project, Communication Skills, Conference Management, Cross-Functional, Data Entry, Detail Oriented, Documentation, Establish Priorities, Finance, Leadership, Logistics, Maintenance Services, Meeting Minutes, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Organizational Skills, Pager, Presentation/Verbal Skills, Problem Solving Skills, Process Engineering, Project Tracking, Project/Program Management, Purchasing/Procurement, SAP, Seminars, Systems Administration/Management, Time Management, Writing Skills

LOCATION

Canton, NY

POSTED

Today

Job Title: Engineering Administrative Assistant
Location: Canton, NY - 100% Onsite
Duration: 12+ Months

Schedule: Full-Time, M-F, 8am - 5pm. Some OT possible - as approved on an occasional basis.
Interview Process: 2 Rounds. First round phone screen. Second round onsite panel interview.

Responsibilities:
Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance.
Prepare, analyze, and distribute monthly project spend, labor, and SAP based reports for capital and expense projects.
Track and update engineering, departmental, and operational metrics, including one pager metrics, divisional vital fews, and routine reporting.
Manage experimental parts tracking and assist process engineers with quoting activities.
Coordinate purchasing requests, receipts, documentation, and contractor related materials.
Own logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments.
Schedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series.
Organize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination.
Route and track access requests, IT tickets, facilities service tickets, and other service requests for team members.
Coordinate on site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries.
Manage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control.
Maintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness.
Track deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners.
Draft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team.
Handle miscellaneous administrative and coordination tasks that reduce non technical workload for engineers.

Education
HS Diploma or GED Minimum

Experience
Highly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, & Outlook
Collaborate with key stakeholders to complete assigned tasks
Experience with scheduling tools, navigating stakeholder and location availability

Desired Skills
2 years of previous experience as an Administrative Assistant
Strong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
Exceptional attention to detail in data entry, documentation, scheduling, and reporting.
Ability to anticipate needs, follow up on open items, and independently resolve routine issues.
Professional written and verbal communication skills for interacting with engineers, leadership, vendors, and cross functional teams.

#TB_OTH
#ZR

About the Company

TalentBurst, Inc.

For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.

Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!

COMPANY SIZE

5,000 to 9,999 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2002

WEBSITE

http://www.talentburst.com/

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