Engineering Document Management Specialist

Our Client, a Public Utility that provides natural gas and electricity to the majority of Michigan's 10 million residents is seeking a talented and self-driven individual for needs serving in the role of Engineering Document Management Specialist.

This is a contract role In Jackson, Michigan. This is a hybrid role that requires working on-site 3 days a week. In addition, extra days in the office may be needed depending on the priority of in-person work.  Primarily an office job but may require limited amounts of travel to project sites or other office locations to deliver critical prints that require proper PPE.

Electric Distribution Engineering (EDE) Document Management team is responsible to manage our Electrical Engineering Records (ERC) for our Electric Distribution Operations and Engineering team members, which includes management of records during the planning, engineering, execution and closeout phases of our capital projects in coordination with Engineering and Enterprise Project Management (EPMO) and Engineering groups.  This department also leads our efforts related to drafting support for our Engineering team and managing our Computer Aided Drafting Standards.  This team plays a major part in delivering our capital investment strategy for the Company and maintaining configuration management for our Operations team members. 

Job Description

This role will support project document control functions for construction projects as well as support other EDE Document Control activities when applicable.  The Project Document Controller main activities will include:

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close‐out. 
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.  
• Accurately and in a timely manner request from Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions.  Including critical drawings such as Wiring Diagrams, Site Plans, Site Substation Layouts, Lines Layout, etc.  This may also include controlled numbers such as equipment and line numbers.
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/asset records. Assist in the management and updates of our document management procedures.
• Provide hard copy and/or electronic documents to projects for construction.
• Ensure critical asset documents are issued for record.  
• Possess excellent communication and customer service skills
• Successfully multi-task and/or switch task quickly while remaining organized 
• Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
• Use appropriate systems/software/programs such as SAP and Project Wise for internal processes
• Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
• Ability to interact with internal and external parties to receive highly advanced information and data
• Possess strong analytical skills
• Interact with other internal departments to resolve issues with exceptional communication
• Interface with engineering, plant personnel and drafters on a regular basis
• May require carrying large, rolled prints to various locations in the plants or to projects