The Enrollment Coordinator manages the systems, communications, and processes that support student recruitment, admissions, enrollment, re-enrollment, and family onboarding at Charlottesville Waldorf School.This role serves as a primary point of contact for prospective and current families and ensures that the enrollment experience is clear, timely, well-organized, and aligned with the school's mission. The position supports strong communication, data integrity, and follow-through across all enrollment-related processes, while collaborating with faculty, administration, and selected advancement efforts that intersect with enrollment and community engagement.Job DutiesAdmissions & Enrollment OperationsManage the full admissions and enrollment process from initial inquiry through enrollment and onboarding. Serve as a welcoming and responsive point of contact for prospective families by responding promptly to inquiries, coordinating tours, interviews, admissions meetings, and enrollment events, and communicating admissions decisions. Track applications, deposits, enrollment confirmations, and related records; prepare enrollment materials and coordinate contracts with the Business Office; and support smooth transitions for new families into the school community.Systems, Communication & Process StewardshipEnsure timely, clear, and consistent communication with prospective and current families while maintaining organized enrollment systems and processes. Establish and oversee enrollment workflows, calendars, follow-up systems, and student information records; maintain accurate data related to inquiries, applicants, enrollment, and wait pool activity; and coordinate class lists and enrollment projections with school leadership. Prepare regular enrollment, retention, and pipeline reports for the School Director, and identify opportunities to improve efficiency, communication, and overall enrollment processes.Faculty Coordination & Internal CommunicationCoordinate closely with Early Childhood and Grade School faculty throughout the admissions and enrollment process. Schedule and manage student visits in collaboration with teachers, ensure faculty have the information needed to support admissions decisions, and collect and communicate feedback as appropriate. Maintain updated applicant and class information, including age groupings and class composition considerations, particularly within mixed-age Early Childhood classrooms, and communicate regularly with faculty regarding enrollment trends, openings, and re-enrollment status.Events & Community InterfaceCoordinate and support enrollment-related events, including tours, open houses, information sessions, and new family orientations, as well as parent meetings with teachers when applicable (including Rising First Grade and 1st Grade meetings and others as needed). Ensure all logistics, materials, and follow-up communications are completed in a timely and organized manner. Support selected family-facing events and communications that connect enrollment, community engagement, and advancement, and partner with school leadership to ensure consistent, mission-aligned messaging.Retention & Family ExperienceSupport re-enrollment processes and key communication touchpoints for current families, helping ensure a clear and supportive family experience. Coordinate Rising First Grade Committee work, including meetings, decision-making processes, and follow-up communication with families and the School Director as needed. Assist in monitoring retention trends and coordinating follow-up actions as directed. Help ensure a smooth and welcoming onboarding experience for new and returning families, and support exit interviews and attrition tracking as requested.Support clear, welcoming, and accessible enrollment and onboarding practices for all and partner with school leadership to identify and improve areas that impact family access and experience.Skills RequiredUnderstanding of and commitment to Waldorf education and school cultureExperience in admissions, enrollment management, or related administrative rolesStrong interpersonal and communication skillsHigh level of organization, attention to detail, and follow-throughDemonstrated ability to manage systems, databases, and workflowsComfort working with and optimizing Student Information Systems (e.g., Blackbaud or similar)Ability to manage multiple priorities in a cyclical, deadline-driven environmentAnalytical skills to interpret enrollment and retention dataAbility to maintain confidentiality and professional discretionProficiency with word processing, spreadsheets, databases, and online platformsFlexibility to work occasional evenings or weekends during peak admissions seasonsAbility to lift at least 15 pounds and move between campus spaces as neededWork ScheduleThis position is designed as 0.75 FTE, with responsibilities intentionally scoped to reflect that workload (approximately 30 hours per week).Workload will fluctuate seasonally, with increased hours during peak admissions and re-enrollment cycles and lighter workloads during off-peak periods.School Breaks: Office hours not typically required during the 5 weeks of school breaks, but it is the expectation that ongoing task responsibilities will be addressed as needed.Additional InfoResponsibilities are prioritized annually in collaboration with the administrative teamThis position focuses on operational execution and systems implementation, not strategic decision-makingAdditional responsibilities beyond the defined scope must be approved in advance and may require reassessment of priorities or FTEPaid time off & holidaysTuition remissionProfessional development opportunities#J-18808-Ljbffr