Enterprise Applications Student Assistant

POSITION TITLE: Enterprise Applications Student Assistant

DEPARTMENT: Information Technology

REPORTS TO: Assistant Director of Systems Integrations

JOB STATUS: Part-time, Undergraduate Assistant

DATE AVAILABLE: 8/24/2026

LOCATION: River Forest

HOURS PER WEEK: 15

HOURLY RATE: $15.00/hourly

TERM: One year term, with possible extension for additional year(s)

Position Summary

The Enterprise Applications Student Assistant (EASA) works with Information Technology staff and the Dominican University community on projects related to records management, information governance, enterprise applications, and data analytics. The EASA will move boxes, sort records, alphabetize, and inventory paper and digital assets across the university. The EASA will prepare and scan records into the electronic content management system (Softdocs etrieve) and index records. The EASA handles and accesses confidential information in all departments throughout the university.

Duties & Responsibilities

• Supervisory Scope: This role does not supervise employees.
• Assist in performing records inventory for university departments, including moving boxes and preparing records for off-site storage (sorting, organizing, alphabetizing, etc.).
• Assist in implementing Softdocs across the university, including preparing physical records for digitizing, scanning paper records, uploading electronic records, indexing records, and updating metadata.
• Potential to assist in designing digital forms & workflows for university departments.
• Potential to assist with other web & desktop applications.
• Potential to assist with data analytics projects.
• Participate in other DU-IT projects as assigned.

Required Qualifications

• Enrollment in a Dominican University undergraduate program is required.
• Ability to lift & carry boxes up to 50 pounds occasionally.
• Experience with Microsoft Office (Word, Excel, etc.).
• Excellent written and verbal communication skills.
• Excellent problem-solving and analytical skills.
• Ability to work collaboratively within a group and independently.
• Ability to manage your time effectively to meet deadlines.

DESIRED Education and Experience

• Courses in computer science, informatics, web design, programming, data analysis, or statistics.
• Knowledge of web & desktop applications used in an academic setting.
• Experience working in Records Management or Information Governance fields.
• Experience working with content management systems like Softdocs or Drupal.
• Experience working with coding languages/tools like HTML, SQL, JSON, Power Apps/Automate.
• Experience working with data analytics tools like Tableau, Power BI, or Google Analytics.
• Experience working with artificial intelligence like Claude, Google Gemini, or ChatGPT.