Entry Level Clerical Admin Assistant (Flexible)

Job Title: Entry Level Clerical Admin Assistant (Flexible)

Company: Smitech Engineering Pte Ltd

Location: New York, New York, United States

Employment Type: Full-Time

Salary: $30 - $40 USD per hour

Job Overview

Smitech Engineering Pte Ltd is widely regarded as one of the most established M&E companies in the industry, providing holistic and personalised M&E engineering solutions. We are currently seeking a motivated and organised Entry Level Clerical Admin Assistant to join our dynamic team in New York. This is an excellent opportunity for an individual looking to start their career in administration within a supportive and professional environment. The ideal candidate will be a proactive team player with excellent communication skills and a keen attention to detail. This full-time role offers flexibility and a chance to develop foundational administrative skills in a leading engineering firm.

Responsibilities
 

• Provide comprehensive administrative support to ensure the efficient operation of the office.
• Answer and direct phone calls, taking messages and handling enquiries in a professional manner.
• Manage incoming and outgoing correspondence, including emails, letters, and packages.
• Greet and assist visitors, ensuring a positive and welcoming experience.
• Schedule appointments, maintain calendars, and coordinate meetings.
• Assist in the preparation of reports, presentations, and other documents.
• Perform data entry, manage electronic and physical filing systems, and maintain company databases.
• Order office supplies and maintain appropriate inventory levels.
• Support various departments with ad-hoc administrative tasks as required.

Qualifications

• A high school diploma or equivalent qualification is required.
• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities with a proven capacity to prioritise tasks.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• A positive attitude, a strong work ethic, and a willingness to learn.
• Meticulous attention to detail and accuracy in all work.
• Ability to work both independently and as a collaborative member of a team.
• Prior experience in an administrative or customer service role is advantageous but not essential.

Benefits
 

• Competitive hourly wage.
• Opportunities for professional development and on-the-job training.
• A supportive and collaborative team culture.
• Flexible working arrangements to support work-life balance.