Entry Level Contracts Administrator

Overview

The Entry Level Contracts Administrator provides pre-award, post-award, and operational support to Chenega Corporation Security Strategic Business Unit (SSBU) projects under one or more subsidiaries. The Administrator works under the supervision and guidance of the Contracts Manager. Supports smaller to mid-range projects of a mostly Fixed Price nature.

*This position is hybrid, two days a week in our Chantilly, VA office*

Responsibilities

Pre-Award

• Provide contracts administration support to Federal, State, and commercial proposal submissions.
• Specific responsibilities include, but are not limited to:
  • Draft, and under the supervision of the Contracts Manager and General Counsel, negotiate Non-Disclosure Agreements and Teaming Agreements for opportunities.
  • Review Request for Proposals (RFPs), Request for Quotes (RFQs), and other types of solicitations for pertinent Federal Acquisition Regulations (FAR) and client requirements that may impact operations or project implementation, due dates, Representations & Certifications (Section K), and submission requirements. Informs Contracts Manager of identified items and advises BD team on those items.
  • Circulate RFTOPs within internal IDIQ management team.
  • Manage filing and organization of solicitation documents in Sharepoint.
  • Assist with the drafting of Questions & Answers (Q&A) for solicitations, if allowed.
  • Coordinates support of Business Services Team through the Support Center.
  • Submits Q&A and final proposal (Technical and Business) to client.
  • Represent the organization to clients and partners.
  • Drafts and administers any subcontractor or partner RFPs or RFQs.
  • Coordinates review and approval of partner business proposals amongst internal team members.

Post-Award

• Manages assigned contracts, and associated subcontracts, for program managers and corporate staff.
  • Supports kick off and closeout of Awards.
• Reviews and responds to contract modifications, secures internal review and signatures.
• Drafts and submits Requests for Equitable Adjustments (REAs) and Requests for Equitable Pricing Adjustments (REPAs) using provided guidance and templates.
• Under the supervision of the Contracts Manager, communicates on behalf of the organization with the client/customer.
• Maintains accurate and complete contract files and database entries for Awards.
• Works with the Contracts Manager to advise project teams and SSBU staff on solutions to implementation challenges and answer questions regarding Federal regulations and contract requirements.
• Types and designs general correspondences, memos, charts, tables, and business plans.

Operational Support

• Work across teams to provide solutions and recommendations, including but not limited to Operations, Finance, Procurement, and Senior Management.
• Provide coverage for colleagues’ portfolios during an absence or PTO.
• Support Contracts Manager with special projects as assigned.
• Handles confidential and non-routine information.
• Organizes and prioritizes large volumes of information.
• Other duties as assigned

Qualifications

• BS/BA degree in business related field. Experience may be substituted for formal education.
• 0-2 years of experience in the project/contract administration field; background working within a government contractor preferred.
• Substitution of additional relevant education and/or experience for stated qualifications may be considered.
• Must possess and maintain a valid state driver's license.
• Must be able to work flexible hours to include weekends and holidays if needed.
• Must be eligible to obtain and maintain a DoD Secret clearance

Knowledge, Skills and Abilities:

• Effective oral and written communication skills. 
• Ability to organize and prioritize work. 
• Must have the ability to make recommendations to effectively resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, regulation, or government law. 
• Skill in operating a personal computer and standard office equipment.  
• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, MSWord, Excel, Access, PowerPoint, and Outlook. 
• Ability to provide varied technical and administrative expertise; use initiative and sound judgment within established guidelines; organize, coordinate, and prioritize a variety of assignments with varying deadlines; work effectively under pressure with frequent interruptions; handle difficult, confidential and sensitive assignments; organize and maintain a variety of confidential records, reports and files.