Environmental Admin Assitant

SUMMARY

The Environmental Administrative Assistant reports to the Environmental Director and provides administrative support to environmental programs, projects, and personnel. This role supports environmental compliance, project tracking, recordkeeping, internal coordination, and communication. The ideal candidate is detail-oriented, well-organized, and experienced in providing administrative support within an environmental or technical setting.

DUTIES

Although other duties may be assigned, the essential duties include the following:

• Provide administrative support including scheduling meetings, preparing agendas, taking minutes, and maintaining calendars.
• Support community outreach by organizing event logistics and assisting with setup and coordination.
• Assist in drafting, editing, formatting, and distributing correspondence, reports, logs, and environmental documentation.
• Organize, maintain, and update files, records, and databases, both physical and electronic.
• Support project tracking, departmental communication, and coordination with internal departments and external partners.
• Prepare purchase requests, monitor inventory, and assist with vendor coordination as needed.
• Assist with data tracking, logging incoming documents, and maintaining compliance-related deadlines and reminders.
• Perform general office duties including answering phones, greeting visitors, and supporting departmental staff.
• Communicate professionally with internal departments, external agencies, and community members.
• Perform other duties as assigned

MINIMUM QUALIFICATIONS

• High school diploma or GED required; associate degree preferred.
• Two years of administrative experience, preferably in environmental, governmental, or regulatory settings.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; OneDrive and Teams preferred
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Ability to communicate professionally both in writing and verbally.
• Ability to work independently and as part of a team.
• Ability to learn environmental program requirements and terminology as needed.
• Experience working with tribal governments, local/state/federal agencies, or environmental organizations is preferred.

Licenses; Certificates; Special Requirements

• A valid California driver's license and the ability to maintain insurability under the Tribes Vehicle Insurance Policy.
• All Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg.
• Applicants are required to complete the pre-screen Background Clearance and Drug Testing

PHYSICAL DEMANDS

While performing the duties of this position, the employee may be required to stand, walk, sit, and communicate effectively for extended periods. The role involves routine office tasks along with occasional light field work to support environmental programs. Responsibilities may include lifting and moving boxes or equipment (typically up to 25-40 lbs.), organizing storage areas, loading materials for community events, and driving department vehicles for errands or site visits. The employee must be able to safely operate standard office equipment and maintain the physical capability required for event setup, field support, and general administrative duties.