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Equipment & Carrier Compliance Spec (Entry Level Position)

Syfan Logistics

Gainesville, GA

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JOB DETAILS
SKILLS
Auditing, Billing, Business Administration, Communication Skills, Cross-Functional, Customer Support/Service, Data Quality, Detail Oriented, Documentation, Equipment Rentals, Establish Priorities, File Maintenance, GPS (Global Positioning System), Insurance, Insurance Documentation, Legal, Lift/Move 20 Pounds, Logistics, Logistics Industry Software, Maintain Compliance, Management Reporting, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Performance Analysis, Physical Demands, Presentation/Verbal Skills, Preventative Maintenance, Progress Reports, Purchasing/Procurement, Record Keeping, Regulations, Rentals, Risk, Risk Management, Spreadsheets, Strategic Planning, Supply Chain, Systems Maintenance, Transportation Regulations, Vehicle Fleets, Writing Skills
LOCATION
Gainesville, GA
POSTED
1 day ago

Interested in climbing aboard with the Syfan Team?

Essential Duties:

  • Manage and maintain the organization's fleet documentation to include DOT records, registration renewals, insurance tracking, and rental/lease agreements through a physical and electronic filing system
  • Manage and maintain current trailer files in Syfan Transport LME
  • Manage and maintain GPS systems
  • Work collaboratively with vendors, SLI Partner Carriers and Operations on all SLI rental equipment
  • Develop new strategies and practices for preventative maintenance schedules for all SLI rental equipment to include the arrangement of service when deemed necessary
  • Construct and maintain cost spreadsheets for individual units and each division's fleet
  • Manages invoices from all equipment vendors (trailers, chassis, roadside repair, etc.)
  • Monitors UIIA active drivers
  • Monitors Highway carriers and assists in Carrier Services duties as needed
  • Completes other duties as assigned
  • Vet and approve new transportation carriers in compliance with DOT, FMCSA, and company standards.
  • Collect, verify, and maintain carrier documentation including insurance certificates, operating authorities, and safety records.
  • Conduct regular audits to ensure ongoing carrier compliance with federal, state, and local transportation regulations.
  • Monitor carrier performance and safety scores (e.g., CSA scores), and flag potential issues.
  • Identify non-compliance trends and escalate to appropriate departments.
  • Maintain accurate records for audits and risk management reporting.
  • Collaborate with internal legal and risk teams as needed.
  • Maintain and update carrier compliance data in transportation management systems (TMS) and compliance platforms (e.g., Highway, Carrier411).
  • Ensure data accuracy and integrity for internal and external reporting.
  • Work cross-functionally with logistics, procurement, customer service, and legal teams to ensure seamless operations and minimize liability.
  • Serve as the point of contact for carrier compliance-related inquiries.
Experience and Skills:
  • Proficiency in Microsoft Office and logistics software (e.g., TMS, Highway, Carrier411, SaferWatch).
  • Excellent oral and written communication skills
  • Attention to detail and accuracy
  • Working knowledge of Microsoft Office including Excel, Outlook, and Word
  • Prioritizing and Organization
  • Scheduling
  • Multi-tasking
  • Self Starter
Education Requirements:
  • Required: High school diploma / GED or equivalent.
  • Required: Knowledge of DOT/FMCSA regulations.
  • Preferred: Bachelor's degree in Supply Chain, Business Administration, Transportation, or related field preferred; equivalent work experience accepted.
  • Preferred: 1+ year using McLeod software.
  • Preferred: 1+ year using Karmak software.
  • Preferred: 2+ years in a logistics environment.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This job operates in a physical office environment and is largely a sedentary role. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands, arms and fingers to effectively operate computer equipment and handle and/or lift objects up to 20 pounds.

Position Type/Expected Hours of Work

This position has assigned work shift of 8:00-5:00

EEO Statement

Syfan Logistics, Inc. is an Equal Opportunity employer. All Team Members and applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or any status which is protected by state or federal law.

Introductory Period:

Progress reports at 30 and 60 days with a review by management at 90 days.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

About the Company

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Syfan Logistics

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