Equipment & Logistics Coordinator

• Minimum of 1 year experience in shipping and logistics or equivalent work experience
• Proficient in Microsoft Office products, such as PowerPoint, Excel and Word
• The ability to work a flexible schedule depending on when meetings are scheduled or when shipments are needed.
• Ability to work independently and collaboratively in team settings
• Strong interpersonal and communication skills
• Strong problem-solving skills with attention to detail
• Time management skills with the ability to prioritize tasks effectively
• Strong organizational skills and the ability to multi-task
• Ability to adapt to ever-changing, high pressure work situations

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The accountabilities listed below are representative of the knowledge, skills, and/or ability required: 

• Coordinates the preparation and transport of shipments to and from meeting venues with shipping vendors
• Ensures accurate packing, unpacking, and delivery of all inbound and outbound materials
• Maintains and ensures equipment is in working condition
• Troubleshoots and resolves equipment and shipping issues while under time constraints
• Procures equipment based on meeting volume and necessity
• Updates the company's inventory system in Salesforce as it relates to equipment inventory
• Organizes and maintains the equipment room to ensure order and accessibility
• Processes international shipments and associated paperwork including carnets (international customs document) and commercial invoices
• Reconciles and cross references employee equipment and inventory annually with database
• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here