Equipment Planner Position Summary
The Equipment Planner is a key member of Stony Brook Medicine Stony Brook University Hospitals Department of Facilities Planning & Design. This is a dynamic role that will provide the candidate the opportunity to interact with various user groups and divisions throughout our institutions. The Equipment Planner will be responsible for all aspects of Furniture Fixtures & Equipment (FF&E) planning and its associated equipment quoting, procurement, delivery processes for any all construction, renovation, or relocation projects designated as the responsibility of our Department of Facilities Planning & Design.
The selected candidate will be working closely with multiple internal clinical and non-clinical end users and third-party contracted architects and vendors to ensure all FF&E contained within assigned projects is properly planned, coordinated, in a timely manner, in accordance with a construction schedule, while remaining in compliance with all NYS Procurement Guidelines. The Equipment Planner will utilize various internal software applications to achieve most assigned tasks. This position will be responsible for generating weekly, monthly, and ad-hoc reports as requested by Dept. of Facilities Plannings Equipment Coordinator, Director, and any other senior management as needed.
Duties of a Equipment Planner
The following are some of the duties of a Equipment Planner:
• Incumbent will be responsible for the preparation and coordination of all necessary documentation related to the FF&E planning coordination for any all construction renovation or relocation projects designated as the responsibility of our department in a self-competent and efficient manner. • Preparing internal department Equipment Standardization Forms and Documents mainly through the use of Microsoft Excel to maintain current equipment information database to be used for all assigned and future projects accordingly. • Coordination between all internal departments or external vendors associated with any all construction renovation or relocation projects designated as the responsibility of our department to ensure FF&E specification review, timely deliveries, and acceptance of all items ordered in a self-competent and efficient manner. • Creating a catalogue of all internal existing equipment and/or external new equipment FF&E deliveries and their current known existing department locations or their new equipment storage rooms in a self-competent and efficient manner to ensure all FF&E planned for any all assigned projects is received and/or ready for turnover to internal departments and/or third-party contractors that matched assigned project construction schedules.
Equipment Procurement Process
The following are some of the duties of a Equipment Planner in the Equipment Procurement Process:
• Develop a thorough comprehensive understanding of all internal procurement procedures and New York State purchasing guidelines. • Liaise with Procurement and enter requisitions. • Track purchase orders and change orders. • Liaise with the internal Hospital Construction Project Management Office, third-party architects, and third-party vendors in coordinating equipment specs and delivery. • Oversee and monitor receiving. • Liaise with SBUH Accounts Payable AP Office to ensure timely payment of invoices.
Financial & Management Reporting
The following are some of the duties of a Equipment Planner in Financial & Management Reporting:
• Develop a thorough understanding of the various systems such as SUNY Lawson software, Project Mates construction project planning software, and any others assigned as needed. • Monitor update and track Excel schedule for all equipment purchases by project by account. • Accurately track and analyze financial procurement and AP information for all equipment purchases. • Interact with various departments, i.e., Hospital Receiving, Accounts Payable, Property Control, Internal Audit, and other various state agencies. • Provide information on compliance with all equipment purchase transactions. • Maintain all records required on Project Mates to provide a clear audit trail of all equipment purchases for construction and maintenance. • Assist with the fiscal year-end process. • Reconcile projects and accounts for closeout.
Qualifications Required
The following are the qualifications required for the Equipment Planner position:
• Associates Degree in business or related field plus a minimum of 5 years of work experience in a healthcare setting. • Or in lieu of degree, 10 years work experience in the healthcare field with a sole focus on equipment planning for new construction and/or renovation projects. • Equipment planning and equipment purchasing experience. • Must have own transportation to be able to assist our internal departments Equipment Coordinator and Project Managers at any offsite SBMSBUH clinical project locations assigned as the responsibility of the Department of Facilities Planning & Design. • Proficient in Microsoft Excel and Word.
Preferred Qualifications
The following are the preferred qualifications for the Equipment Planner position:
• Familiarity with SUNY BI Lawson Project Mates CPR and CLM. • Bachelors Degree in Business or related field. • Experience with NYS Procurement Policy Procedure and Guidelines.
Please Note
Verification of degree, e.g., diploma or official transcript, is required for this role. Upload of documentation must be included with your application for consideration.
Special Notes
Resume/CV should be included with the online application.
Posting Overview
This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised that for full consideration, applications must be received before the initial review date, which is within two weeks of the posting date. If within the initial review, no candidate was selected to fill the position, additional applications will be considered for the posted position, however, the posting will close once a finalist is identified and at minimal two weeks after the initial posting date. Please note that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review and possibly reposted at a later date.
Prior to start date, the selected candidate must meet the following requirements:
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. The hiring department will be responsible for any fee incurred for examination.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity, or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at 631-632-6280. In accordance with the Title II Crime Awareness and Security Act, our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities both locally and globally.
Anticipated Pay Range
The salary range or hiring range for this position is $76,407 - $95,509 per year. The above salary range represents SBUHs good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidates validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.
Some positions offer annual supplemental pay such as Location Pay for UUP full-time positions $4,000. Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.