Ersea Coordinator (Migrant Seasonal Head Start) Weiser

Status: Non-Exempt / Hourly Reports to: Center Coordinator

Medical, Dental, Vision, 401K, Vacation, Paid Holidays

"This position is considered Seasonal Full-Time, with an approximate start date in March/April and running through December, including some downtime during the off-peak period."

Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

Eligibility/Selection/Enrollment/Attendance:

• Ensure selection of children is based on current enrollment criteria meeting the Head Start enrollment eligibility guidelines.
• Conduct interviews with families to verify age, income, and residence eligibility. Obtain necessary verification of eligibility and needs.
• Must be able to work with families from the point of application and intake to the program and when needed, throughout their enrollment. Ensure applications are processed on a timely basis and priority points are assigned according to approved priority guidelines.
• Develop, prepare and maintain family records, documents, files, reports, databases and be proficient in Microsoft office applications.

Recruitment:

• Provides input in developing the annual Recruitment Plan and Calendar of Activities, including updates.
• Participates in widespread canvassing, mailing, presentations, interviews, and outreach in the community and follows up with new inquiries.
• Participates in agency-sponsored community resource fairs and other recruitment events.

Volunteer:

• Contact parents using a variety of media to motivate and interest them in attending parent meeting/trainings and to volunteer at local center.
• Provides Community and Parent Volunteer Orientation
• Prepare necessary items for parent meetings/activities including the typing of meeting minutes.
• Recruit volunteers into the program and maintain records of volunteer activities.
• In-kind record keeping and recording.
• Prepare newsletters and upload to data system.
• Prepare Parent Activity calendar with Abriando Puertas (AP) parent curriculum sessions.
• Insure that parent trainings are planned, and responsibilities get distributed equally among CMT members

Data Entry:

• As intakes are conducted, enters with accuracy, the intake applications in Child Plus database.
• Monitors and maintains daily inventory activities/transfers, change of status, enrollments, re-enrollments, and ensure enrollment activities are processed within expected timelines.
• Oversee and monitor classroom attendance records.

General

• Ability to multitask, meet deadlines, and remain calm and professional under pressure.
• Maintain standards of confidentiality of CC Idaho clients and records
• Perform all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices.