Escrow Officer

Coastal United Title Services is a fully licensed Title Insurer and Settlement Agent specializing in professional title and settlement services. Serving attorneys, lenders, and real estate professionals, we are committed to ensuring smooth and accurate transactions. Our extensive expertise spans both residential and commercial property dealings. With a focus on excellence, we strive to deliver exceptional service and reliable solutions in every interaction.

Job Summary: The Escrow Officer manages and oversees real estate closing transactions from start to finish. This role ensures that all funds, documents, and legal requirements are handled accurately and comply with Florida state regulations. The Escrow Officer acts as a neutral third party, coordinating between buyers, sellers, lenders, and real estate professionals to facilitate smooth and timely closings.

Mon-Fri Schedule

Responsibilities

• The officer plays a critical role in the real estate transaction process by ensuring title settlement activities are completed accurately and on time
• This position is responsible for coordinating all aspects of the closing process, including document preparation, review, and execution, to facilitate the smooth transfer of property ownership
• The officer works closely with buyers, sellers, real estate agents, lenders, and attorneys to resolve any issues that may arise and to ensure compliance with legal and regulatory requirements across multiple state regulatory frameworks
• Prepare and review closing documents to ensure accuracy and compliance with applicable laws and regulations
• Coordinate with lenders, real estate agents, and attorneys to schedule and facilitate closing appointments
• Verify that all conditions of the sale and/or refinance have been met prior to closing, including the resolution of any title issues or liens
• Disburse funds according to settlement statements and maintain detailed records of all transactions
• Communicate effectively with all parties involved to address questions, resolve discrepancies, and provide updates throughout the closing process

• Attention to detail and strong organizational skills are essential to manage multiple transactions simultaneously and to maintain accurate records
• Ultimately, the officer ensures that all parties involved have a seamless and positive closing experience, contributing to the overall success of the real estate transaction
• Demonstrated experience in title settlement or real estate closing processes
• Strong knowledge of real estate contracts, title documents, and settlement procedures
• Excellent organizational and communication skills
• Proficiency with relevant software tools used in title and settlement operations
• Certification as a Settlement Agent or Notary Public
• Experience working with escrow accounts and fund disbursement
• Prior experience in a real estate law firm or title company
• Advanced proficiency in document management and ResWare
• The officer's daily responsibilities centrally involve title settlement, which requires preparing and reviewing complex legal documents
• Strong organizational skills enable the officer to manage multiple transactions simultaneously, track deadlines, and maintain accurate records
• Effective communication skills are essential for coordinating with various stakeholders, resolving issues, and providing clear updates throughout the closing process
• Proficiency with industry-specific software tools streamlines document management and transaction tracking, contributing to efficient and error-free closings