Estate Manager / PA

After a long, accomplished career in corporate leadership, a recently retired executive is ready for hernext chapter, one with more freedom and far less to manage on her own. She and her husband split their time across several properties in the Midwest, a home on the East Coast, and a property in the Caribbean, and she needs a steady, sharp, trustworthy partner who can run the details of it all so she never has to think twice about leaving town. It's a chance to build this role directly alongside a warm, informal family who value honesty and hard work over titles.

Responsibilities:

• Manage a busy personal calendar and handle day-to-day administration (the primary focus of this role, roughly 30 hours per week)
• Oversee maintenance schedules, spreadsheets, and vendors across all five properties, eventually becoming the main point of contact for vendors
• Serve as lead point of contact for the Dominican Republic property, monitoring accounts closely to prevent overcharging, with occasional on-site visits as needed
• Oversee construction and renovation projects, and manage seasonal boat and dock needs at the lake house
• Support entertaining: planning casual dinners, prepping for events, and sourcing vendors
• Coordinate travel logistics alongside the family's existing travel agent
• Take on ad hoc projects such as organizing spaces, working with designers, and light physical tasks
• Conduct a basic technology audit across properties

Qualifications:

• Hard-working, honest, and an excellent communicator
• Physically fit and comfortable with light physical tasks
• A natural problem-solver who is systems- and process-oriented
• Comfortable working within a casual, informal household
• Dog-friendly (two resident dogs: a goldendoodle and an Australian labradoodle)
• Willing to relocate within driving distance of Kohler, WI (Milwaukee acceptable with 2-3 days per week on-site)

Schedule:

Monday Friday, 9:00 am 5:00 pm with flexibility

Compensation:

$130,000$165,000, commensurate with experience. Benefits, PTO and sick leave included.

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

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Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.