The Estimating Coordinator role is responsible for supporting the estimating team throughout the bid process by monitoring bid opportunities, organizing project documents, maintaining bid trackers and server folders, communicating with vendors, and preparing proposal documents for submission.
Key Responsibilities:
Monitor, forward, and track all received Invitations to Bid.
Complete and maintain the job tracker with accurate project information and bid status updates.
Forward bid opportunities to the estimating lead or the budget estimator for their review and bid/no-bid determination.
Read through bid documents for important deadlines and requirements, including mandatory walk-through dates, RFI deadlines, bid bond requirements, and bid forms that may require further formatting/correspondence.
Locate, review, and pull the correct construction documents relevant to each bid opportunity.
Ensure drawings, specifications, addenda, and other project documents are properly filed and accessible to the estimating team.
Send invitations to bid to vendors.
Collect, track, and organize vendor quotes/emails for estimating review.
Format proposal documents and ensure required information is included before submission.
Qualifications & Skills:
Strong organizational skills and attention to detail.
Strong time management and multitasking skills.
Ability to manage and maintain multiple bid opportunities, deadlines, and document control.
Basic understanding of construction drawings, specifications, addenda, bid forms, RFIs, bid bonds, and proposal requirements preferred.
Software Knowledge:
Adobe
Microsoft Office (especially Word and Excel)
Building Connected
Construction Document Sharing Platforms
Numbers & Facts
Location
15136, PA
Skills
Adobe Product Familyunmatched
Bond Marketunmatched
Budgetingunmatched
Communications Serversunmatched
Construction Drawingsunmatched
Detail Orientedunmatched
Document Controlunmatched
Documentation Formatunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Proposal Writingunmatched
Time Managementunmatched
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