Event and Hospitality Coordinator

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Job Title: Event and Hospitality Coordinator
Location: Atlanta, GA (onsite)
Duration: 6+ Months Contract (Temp to Perm)
M-F (9:00 AM - 6:00 PM)

This position works closely with office administration to ensure the customer s culture is represented professionally to the external world. The role supports hospitality services in a law firm environment and includes greeting visitors and clients, managing conference room scheduling, preparing for key client visits, meeting and event setup and breakdown, breakroom servicing, inventory and restocking, client travel arrangements when needed, group company activities, clerical support, reception, copying, mail services, shipping and receiving, and general facility support. The position reports directly to the Site Manager or Assistant Site Manager, depending on site personnel configuration.

Responsibilities

• Greet visitors and guests, validate them against the guest list, provide badges, and arrange parking validation as necessary.

• Serve as a company concierge for guests, clients, and staff, including providing facility tours and recommendations for hotels, restaurants, and points of interest.

• Coordinate catering for meetings with support staff and caterers.

• Maintain and update company phone and speed-dial lists.

• Schedule meeting rooms and ensure each conference room has the required supplies and proper setup before meetings.

• Assist with audio/visual equipment for meetings.

• Prepare for key client visits, including signage and workspace preparation.

• Assist with meeting and event setup and breakdown.

• Follow up on reservation requests for meeting and event space.

• Service and restock breakrooms.

• Perform daily inventory checks and restock supplies in all conference rooms.

• Provide backup clerical support for Executive Assistants.

• Assist with group company activities, including parties, group functions, and department meetings.

• Assist with daily management of facilities.

• Perform general clerical, reception, copying, mail services, shipping and receiving of products and supplies, sorting, distribution, and handling of incoming and outgoing mail.

• Create proposals in customer systems as well as in a print production environment.

• Support Executive-level client-facing staff.

• Coordinate vendor procurement for special projects.

• Assist with other departmental and non-client business activities when required.

• Represent the culture of the customer as required.

• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.

• 1 3 years of experience in the field or related area.

• At least 1 year of Corporate Hospitality experience preferred.

• Corporate Hospitality experience in a law firm environment is a strong plus.

• Experience working in a Headquarters environment preferred.

• Outstanding organization and coordination skills.

• Demonstrated customer service skills.

• Good PC skills, including Microsoft Suite.

• Good problem-solving skills.

• Ability to use audio/visual equipment.

• Ability to work with minimal supervision/oversight.

• This position is physically demanding and requires multiple setup and breakdown activities involving chairs, tables, and other furniture.

• Extensive walking is required.

• Ability to lift, pull, or push 50 lbs. or more.

• Driving is not required.

• Work in a conservative, business-casual office environment.

• Hospitality team dress code includes solid black uniforms consisting of short-sleeve polo shirts and business-casual slacks.

• No denim, short skirts, halter tops, or bare midriffs.

• Jewelry should be kept to an absolute minimum.

• Hairstyle should be conservative and kept under control due to working around food.

• No athletic shoes; shoes should be color coordinated, preferably black.

• Parking is provided by the client.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.