Event and Hospitality Coordinator

Event and Hospitality Coordinator New York
The Event and Hospitality Coordinator is responsible for the support and assistance in the execution of events, meetings & lunches for Greenspoon Marder attorneys, staff and clients across all of the firm's offices. The key focus of this role will be to provide on-site setup and food and beverage service for in-office meetings and events, as well as support to the Event & Hospitality team with regards to event RSVP tracking, vendor research, and meeting and event setup and breakdown. In addition, this role requires working in conjunction with and providing support to other firm departments such as Facilities, Office Services, Reception and others, as needed.
Duties and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Daily maintenance of conference rooms including calendar tracking, meeting set ups with food and beverage, office service needs such as meeting supplies restock, and inventory management and restocking for the local office daily.
• Maintains Event & Hospitality tracking spreadsheets in Excel, RSVP lists for upcoming events, and assists with filing in MS Teams and joint outlook inboxes; participates in pre- and post-event production.
• Provides support and assists with community events, employee engagement campaigns, political and judicial fundraisers, firm holiday events, and related items including shipping, receivables, print job(s) coordination, and other projects.
• This role also includes the maintenance and assistance of inventory and supplies for any local and national offices.
• Tracking and saving order receipts, meeting requests and information in accordance with the departmental processes, and firm-wide policies.
• Coordinates with office services for shipping and other services, as needed.
• Outlook calendar and conference room management experience is required.
• A thorough knowledge of Excel, MS Outlook, MS Teams is required. Knowledge of Zoom, Vuture (or similar marketing platforms such as Marketo or Eloqua), Canva and project management software like Asana is a plus. Strong written and verbal skills are preferred.
• This role requires in person and written communication with executive team members, attorneys and clients experience working in a client facing environment is a requirement.
• Data management including registration and RSVP lists, inventory, vendor management, etc.
• Works directly with local vendors for any firm-related event
• Responsible for providing food and beverage setups for any Firm-related events.
• Works registration tables and booths at conferences as needed.